Operations Administrative Assistant

Blue Industries (“the company”) is seeking a highly motivated candidate who is quick thinking and intelligent to join our rapidly growing team.

The Operations Assistant position is an entry-level position with the continued opportunity for immense growth. The Operations Assistant be working directly with and under the supervision of the Operations Manager as a direct support mechanism for day-to-day processes related to the management of specific projects and material scheduling of manufacturing and deliveries. The position requires an enthusiastic self-starter who is a team player with management, communicative and interpersonal skills. The ideal candidate will be someone who has a strong desire to learn and grow both professionally and personally. Blue Industries is a young, dynamic and fast moving company that is growing rapidly. The company holds several different units, primary of which are the Architectural Glass Fabrication unit and the Building Materials & Construction unit. The ideal candidate is someone with the passion, drive and hunger to learn and grow with us during this exciting phase of development. This is an unparalleled opportunity where the candidate will have the chance to make a real impact in the business.

The Operations Assistant will:

• Directly assist Senior Management with various production related tasks as required
• Work under tight deadlines and help maintain all required client deadlines
• Work with Production teams
• Liaise with Engineering, Design and Manufacturing regarding cost, scheduling and order close-out documents for multiple projects daily
• Maintain constant and effective communications with team members, internal/external customers and vendors
• Assist Senior Managers in managing projects, suppliers, inspectors to meet production deadlines and client expectations
• Prepare and maintain complete reports and records (processing)
• Follow-up to outstanding contracts, change orders, RFP’s, submittal packages
• Responsible for assisting the managing of project productivity, costs, quality and safety consistent with company policies and practices
• Perform special projects and completes all other duties as assigned or requested for the general support of the organization
• Perform administrative, reconciliation and customer service duties
• Supervises the maintenance of essential records and files

Requirements:

• Associates Degree or commensurate experience
• 1-year assistant management experience/Admin work
• Understand basics of project management, construction industry + manufacturing experience
• Excellent problem solving and critical thinking skills
• Excellent typing & computer skills (Excel, Word, Technical writing)
• Excellent verbal and written communication skills
• Excellent time management skills
• Tenacious desire to learn + grow in a fast paced and growing company
• Ability to quickly synthesize large sets of information and rapidly make decisions; think on your feet
• Ability to work under pressure
• Other ad-hoc duties assigned by management
• Follow detail instructions and organized
• Willingness to learn

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