EXECUTIVE ASSISTANT

ABOUT CAMPBELL COUNTY HEALTH

Campbell County Health (CCH) is the most comprehensive healthcare provider in the State of Wyoming. Certified as an Area Trauma Hospital, Campbell County Health includes Campbell County Memorial Hospital, an acute care, community hospital in Gillette; Campbell County Medical Group with nearly 20 clinics; The Legacy Living & Rehabilitation Center long-term care center and the Powder River Surgery Center. We are dedicated to excellence every day…

To be responsive to our employee’s needs we offer:

• Generous PTO accrual (increases with tenure)
• Paid sick leave days
• Medical/Dental/Vision
• Health Savings Account, Flexible Spending Account, Dependent Care Savings Account
• 403(b) with employer match
• Employee Assistance program
• Life & AD&D Insurance
• Employee and Spouse Occupational Health Program
• Early Childhood Center, discounted on-site childcare
• And more! Click here to learn more about our full benefits package

JOB SUMMARY

The Executive Assistant works under the direction of the Chief Executive Officer (CEO) The Executive Assistant performs a variety of highly responsible, complex, and confidential executive level administrative support functions involving the use of independent judgment and personal initiative with a positive attitude and high level of professionalism. Participates in achieving the department’s goal in meeting CCH mission, vision, and values.

ESSENTIAL FUNCTIONS

• Performs a variety of highly responsible, complex, and confidential administrative support functions involving the use of independent judgment and personal initiative with a positive attitude.
• Provides full administrative support for the CEO and C-Suite Executives. Maintains continuity of coverage for other Executive Assistants.
• Understands the organization and operation of the department to assume assigned tasks and responsibilities.
• Collaborates with other team members and manages changing priorities in a fast-paced environment with an extensive workload.
• Organizes and coordinates materials for internal/ external meetings and presentations. Records, transcribes, and distributes accurate meeting minutes.
• Assists CEO and C-Suite with scheduling meetings and coordinates travel arrangements as necessary.
• Serves as communication link between CEO, C-Suite, Board, Management, Medical Staff, Legal Counsel, Hospital Staff, and the public.
• Provides support to the Board of Trustees by working with the Board and CEO to coordinate and complete administrative and Board activities. Assists the CEO with as many job-related projects as possible.
• Maintains CCH business contracts and business associate agreements.
• Coordinates the development, revision, and distribution of Administrative and Governing Board policies and procedures.
• Coordinates the monthly Administration, Community Relations, and Pharmacy on-call schedule.
• Encourages cost savings for the department and organization.
• Models excellent customer service as first impression of the department.
• Maintains confidentiality and exercises solid judgment while communicating with people at all levels using courtesy and discretion.
• Adheres to deadlines by working extended hours as needed by the administrative team.
• Serves as a resource for other department managers and secretaries.
• Reviews department managers’ time and attendance in the KRONOS System for accuracy for the CEO.
• Completes the annual hospital license application.
• Complies with the hospital’s Corporate Compliance Program including, but not limited to, the Code of Conduct, laws and regulations, and hospital policies and procedures.
• Must be free from governmental sanctions involving health care and/or financial practices.
• Other duties as assigned. This list is non-exhaustive.

JOB QUALIFICATIONS

Education

High school graduate

Licensure

None

Experience

Minimum of three years of executive level administrative experience

Superior computer skills, including extensive knowledge of and experience using MS Office software (Word, Excel, PowerPoint and Outlook). Knowledge of medical terminology preferred.

Knowledge, Skills, and Abilities:

• The ability to maintain continuing education requirements and all certifications and licenses as required
• Strong knowledge of executive level administration.
• Excellent interpersonal skills in dealing with patients, family, staff, hospital management, the board of directors and external stakeholders and communicating sensitive business matters to individuals who have varying levels of comprehension.
• Able to consistently communicate positively under stress while managing an extensive workload.
• Detail-oriented and outstanding administrative and organizational skills, professional telephone skills and a strong customer service mindset and style.
• Applies critical independent judgment in dealing with a variety of situations and people.
• Must be able to operate computer, printer, FAX machine, adding machine, telephone system, typewriter and copy machine. Computer knowledge including minimum of 60 accurate WPM and software applications.
• Possesses excellent writing, grammar, and communication skills, including the ability to accurately proofread and edit documents and other materials for grammar, clarity, punctuation, and spelling. Possesses legible handwriting.
• Ability to handle various projects simultaneously with attention to accuracy, prioritization, and patient request.
• Analytical, reasoning, and interpretive skills with a high level of mental concentration and memory.
• Able to comprehend technical medical terminology.

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