Administration Assistant

** Candidate must reside in Florida

Interior Logic Group (ILG) is in the interior finishes industry and provides installation services to homebuilders, multifamily owners, and big box retailers across the country. Interior Logic Group is the largest nationwide provider of outsourced design centers to homebuilders. ILG has over 4,300 employees, 225 locations, and a presence in 42 of the top 50 homebuilding markets in the U.S. ILG supplies and installs the following to the residential and commercial builder trades: Flooring, Cabinetry, Countertops, and Window coverings.

Descriptive Summary

The Billing Administrative Assistant is responsible for the timely and accurate entry of invoices from subcontractors resulting in check runs for payment of the invoices. This role is responsible for the accurate and timely processing of customer billings, maintaining billing files, and assisting in researching billing inquiries. The primary function is to make sure all jobs that have been delivered are billed to the customer promptly by the customer's requirements following guidelines.

Essential Functions

• Data entry and payment of all subcontractor invoices.
• Verification of all subcontractor licenses and insurance.
• Responding to "payment discrepancy" inquiries.
• Preparing customer invoices.
• Analyzing reports.
• Reviewing and reconciling undelivered reports.
• Assisting with the resolution of billing inquiries.
• Ensuring billing files are complete.
• Ability to perform consistent work on PC.
• Contribute to a positive and productive work environment.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Conform with all safety rules and use all appropriate safety equipment.
• Miscellaneous projects and duties as assigned.

Education & Experience

• High school diploma or equivalent required.
• 1-2 years of work experience in data entry.
• 1-2 years of work experience in accounting.
• 40 WPM typing
• 10-key by touch