Accounts payables Clerk

Accounts Payable Clerk

$22-$25 an hour

Summary:  Responsible for all accounts payable activities in the office to include preparation, review and maintenance of records by performing the following duties.
Duties and Responsibilities include the following. Other duties may be assigned.

1.    Maintains all accounts payable files to include filing invoices in designated areas and updating vendor information on computer. Files must be kept maintained and up to date.

2.    Matches purchase orders with vendor invoices to assure accuracy and prepare for computer entry on a daily basis.

3.    Monitor timely resolution of billing discrepancies in order to achieve a three-way match status on or before payment due date.

4.    Prepares all accounts payable checks according to company procedures. Bills/invoices that are date sensitive are top priority. Ex: Credit Card statements, vehicle payments, insurance payments, legal bills, utility bills, etc.

5.    Prepares all lien releases applicable to accounts payable daily check runs.

6.    Scan, file and close all lien releases according to company policy.

7.    Email/Mail accounts payable checks with appropriate supporting documentation.

8.    Prints all accounts payable reports. 

9.    Prepares Monday report according to company procedures

10.    Assists with monthly closing procedures for accounts payable.

11.    Monitors all paperwork, invoices, correspondence, and verbal communication with vendors.

12.    Performs end-of-month procedures as required.

13.    Researches and responds to all account’s payable inquiries in a prompt manner.

14.    Prepares reconciliations in conjunction with invoices and/or statements received from vendors in accordance with payment terms

15.    Contribute to a cooperative team environment in which cross functions are assumed as necessary in order to meet department deadlines and goals.

16.    Maintain vendor compliance, W-9, Insurance, Contractors License.

17.    Assist in preparing the IRS 1099 documentation