Procurement and Invoicing Coordinator

Astute Technology Management is a fast-growing company focused on providing superior managed IT services to SMB customers throughout Central Ohio. Our vision is to provide exceptional IT support and network security to SMBs throughout the Eastern United States. We are a customer service-centric organization that provides cybersecurity solutions, outsourced IT support and network management and take pride in the unrivaled service that we offer to our customers. Our proven reputation for comprehensive network security and extraordinary help desk support has been built through years of dedication.

The Procurement and Invoicing Coordinator is responsible for:

• Manage inventory across our offices, employees and service vehicles.
• Procure hardware and software for inventory and clients.
• Procure Microsoft licensing for clients.
• Maintain relationships with distributors and vendors.
• Work with distributors and vendors to obtain the best pricing and minimize freight costs.
• Receive shipments and check in received items.
• Communicate expected delivery times with clients and account managers.
• Invoice clients for quotes and monthly recurring services.
• Manage setup of new client contracts.
• Manage existing client contract renewals.
• Work with the Controller to reconcile vendor invoices in the accounting system.
• Manage e-cycle equipment and pickups.
• Reconcile user and device counts with contracts.

Minimum Requirements

• 2 years of experience working with technical resources.
• Experience in technology and vendor relationships management.
• Experience working with inventory control systems.
• Experience working with ordering systems.
• Excellent communications skills.
• Excellent follow-up skills.
• High level of attention to detail.
• High level of fiscal responsibility.
• Lifting and transporting of moderately heavy objects, such as computers and peripherals.

Salary and Benefits

• $25.00 to $28.00 Hourly, non-exempt
• 100% paid employee health insurance premium
• Affordable dental and vision plans
• 100% paid AD&D policy
• 100% paid Short- and Long-Term Disability policy
• 401k with company match
• Continuing education funds
• Paid holidays - New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day

Work Conditions

• 40-hour on-site work week.
  
• Minimal travel between locations. 
• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse and other computer components.
• Lifting and transporting of moderately heavy objects, such as computers and peripherals.