Administrative Assistant - Corporate Office | Part Time

Why Work for Gandara:

Explore the career pathways in Behavioral Health, Substance Use and Recovery, Community Based Clinical services, Adolescent and Family services, Adult Residential, Maintenance and Administration! Whether that is in an entry level or leadership role, Gandara will provide the tools and resources to better enhance your career growth. The opportunities are presented with the ability to transition your skills and experience in meeting the organizations mission. There is grand landscape of opportunities that supports the community we serve, so Join the Gándara team today!

Benefits:

• Retirement Plan 403(b)
• Health, Dental, Vision, Pet and Life Insurance
• Paid vacations
• Paid holidays
• 8 discretionary days
• Mileage Reimbursement

Job Title: Administrative Assistant - Part Time

Work Location: Springfield, MA

*Bilingual Candidates Encouraged to Apply

*EOE M/F/D/V

*Union/Non-Union

Job Summary:

An administrative assistant for our organization to perform multiple duties, including scheduling appointments, handling administrative requests, preparing reports and maintaining appropriate filing systems, planning meetings, taking minutes and so on. In addition, maintains office efficiency by planning and implementing systems and deploying, coordinating efforts across the corporate office in collaboration with the HR Associate.

Duties and Responsibilities:

• Providing general administrative and clerical support including mailing, scanning, faxing and copying to management.
• Ability to take and produce minutes of meeting.
• Maintaining electronic and hard copy filing system.
• Ability to prioritize projects, resolve problems, conduct research, and pay attention to details.
• Opening, sorting and distributing incoming correspondence to designated departments or individuals.
• Performing data entry, scan documents and reports.
• Running company errands to post office and office supply store that includes maintaining supplies as well.
• Answering and managing calls from business partners, senior management and staff regarding inquiries.
• Preparing and modifying documents including correspondence, reports, drafts, memos, and emails.
• Assisting as needed with agency projects

Minimum Qualifications

• Associate’s degree in Management or a related field of study and/or appropriate combination of education and experience to ensure on-the-job success.
• 1-2 years of previous work experience in an Administrative role,
• Proficiency in MS office (Word, MS Excel, MS Outlook & Power Point in particular)
• Excellent interpersonal, oral and written communication skills
• Must possess the ability to maintain confidentiality
• Strong organizational, problem solving and planning skills in a fast-paced environment
• Ability to pay attention to detail; ability to multi-task
• A creative mind with an ability to suggest improvements
• Bi-Lingual English/Spanish is preferred
• Must foster and maintain positive working relationships

The Gándara Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training