Billing Specialist

Please send resume in Word format should you be interested in the following HYBRID Billing Specialist roles located in Los Angeles, CA, Orange County, CA, Chicago, IL, or New York, NY. The salary for this position is between 60K-95K +AWESOME BENEFITS. If you are not interested, please pass along to colleagues as we offer referral bonuses, thank you.

Work Environment: HYBRID (3 days onsite, 2 days WFH)

Locations: Los Angeles, CA, Orange County, CA, Chicago, IL, OR New York, NY

Term: Full-time, Direct hire

Sponsor/Transfer Visas: NO

Bachelors degree required: NO

Salary: 60K-95K + BONUS + AWESOME BENEFITS

CANDIDATES MUST BE LOCATED IN A COMMUTABLE DISTANCE TO ONE OF THE FOLLOWING LOCATIONS: LOS ANGELES, ORANGE COUNTY, CHICAGO, IL, OR NEW YORK

CANDIDATES MUST HAVE LAW FIRM EXPERIENCE

CANDIDATES MUST HAVE:

Aderant experience

Law Firm experience

VLOOKUP and Pivot tables among other advanced Excel skills

RESPONSIBILITIES

Accurately and timely process high volume of bills each month, including complex bills with requirements such as split party billing and multiple discounts by matter for client-level bills.

Familiarize self with special fee arrangements for clients and act as resource to billing professionals on how to best implement arrangements.

Create and maintain accurate and up-to date client and/or billing professional specific billing instructions.

Review client and matter setup for accuracy and consistency.

Review and edit pre-bills according to billing professional instructions and client billing guidelines.

Communicate effectively with billing professionals, assistants, and clients to solve problems that arise during the billing process to ensure that bills are mailed timely.Escalate to the Lead Billing Specialist, if necessary, clearly articulating the issue and possible solutions.

Actively listen to issues raised by billing professionals and offer suggestions to the Lead Billing Specialist on process changes that address the issues.

Clearly articulate Firms billing policies, including policies on write-offs and carry forwards to billing professionals and their assistants.

Monitor carry forwards and write-offs and alert Lead Billing Specialist of problems.

Coordinate with Accounts Payable to ensure that all costs are captured timely, particularly in the case of an out-of-cycle invoice, such as when a closing occurs.

Troubleshoot with Collections to resolve billing issues resulting in payment problems.

Create billing schedules and bill and payment analyses as required.

Assist with special billing projects as needed.

QUALIFICIATIONS

Must have a minimum of two years of legal billing experience.

Self-starter who proactively focuses on providing excellent and responsive client service.

Quickly grasps processes and procedures and applies them to everyday tasks.

Prioritizes and organizes workflow to complete tasks in a timely manner.

Active listening skills and a systematic and structured approach to problem solving which results in the implementation of practical solutions.

Adapts to different work styles and to changing circumstances while adhering to Firm policies and billing guidelines.

Communicates effectively with all levels of the organization both verbally and in writing.

Works well under pressure and stays focused on accomplishing the task.

Exercises good judgment.

Works well both independently as well as part of a team.

Knowledge of billing systems such as Aderant or Elite.

Experience with e-billing.

Solid basic math skills, including adding, subtracting, multiplication, division and calculating percentages.

Excellent spelling and grammar skills.

Demonstrated proficiency with Word and Excel.

Strong attention to detail and ability to follow instructions accurately.