Executive Assistant

JOB SUMMARY:

As an Executive Assistant, you will provide high-level administrative support to the CEO, CFO, COO, and CCO. This role requires exceptional organizational skills, the ability to handle confidential information with discretion, and a professional demeanor. The ideal candidate will be adept at managing multiple priorities, have excellent written and verbal communication skills, and be able to work independently with minimal supervision.

KEY RESPONSIBILITIES

• Calendar Management: Organize and coordinate executive schedules, including scheduling meetings, appointments, and travel arrangements.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Handle correspondence and prioritize and manage emails and phone calls.
• Meeting Management: Prepare and distribute meeting agendas, take and distribute minutes, and record and monitor follow-up on any action items.
• Document Preparation and Management: Prepare, edit, and proofread business documents and presentations. Maintain a filing system for sensitive and confidential information.
• Project Management: Coordinate various projects, ensuring deadlines are met and stakeholders are kept informed.
• Event/Meeting Planning: Organize and manage internal and external meetings/events, including logistics, invitations, and vendor relationships.
• Performance Report Management: Manage and prepare operational performance reports and assist with dashboard/score card management.
• Supply and Mail Management: Oversee the management of office supplies, including ordering and inventory control. Handle incoming and outgoing mail, including sorting, and distribution.

KNOWLEDGE and EXPERIENCE

• Bachelors degree in Business Administration or related field or equivalent of education and experience.
• Minimum of 3-5 years of experience as an Executive Assistant, preferably in a similar role.
• Proficiency in Microsoft Office Suite, project management tools and experience with virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple competing priorities.
• Ability to handle confidential information with discretion.
• High level of professionalism and strong interpersonal skills.

BENEFITS

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Dynamic and supportive work environment.