HR Employment Administrator

The mission of the Florida Sheriffs Youth Ranches is to prevent delinquency and develop lawful, resilient and productive citizens. Make a difference in the lives of at-risk youth! Join our team today!

SUMMARY
The HR Employment Administrator performs technical and clerical work in the Human Resources Department. Primary responsibilities include assembling, reviewing, processing, and entering various personnel data primarily related to recruitment, employment/records, researching files, and maintaining related records. Work is performed according to established policies, procedures, and deadlines. The employee is expected to exercise discretion, judgment, and confidentiality to develop work routines and complete assignments with minimal supervision. 
The HR Employment Administrator is directly responsible to the Director of Human Resources.

This is an hourly, non-exempt position.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities are given as examples of the various types of work performed in this position.  Other duties and responsibilities may be assigned.

1. Coordinates the development of recruitment notices, materials and position vacancy postings for the youth Ranches internet posting system, including StarNet, the agency's internet home page, and applicant tracking software.

2. Achieves staffing objectives by evaluating job candidates and advising managers in a timely manner, while determining applicant qualifications by pre-screening applicants, analyzing responses, and comparing qualifications to job requirements.

3. Processes paperwork, background screenings for year-round employment, seasonal employment, and volunteers; as well as correspondence with applicants. Enter new hires into the ACHA Clearinghouse roster.

4. Works with various departments, vendors, Program Personnel Officers, and hiring managers as it relates to applicants in background screening. Evaluates applicants by discussing job requirements and applicant qualifications with managers.

5. Creates and acts as custodian for personnel files for new hires and active staff. Tracks pending items, ensures timely follow through with Program Personnel Officers and oversees the maintenance and execution of their HR related training.

6. Ensures proper archival, tracking, storage, and retention of files for applicants who were interviewed and/or background screened but not employed.

7. Maintains compliance with federal and state regulations and Youth Ranches policies and procedures. This includes but is not limited to files for current employees, applicants, summer camp, vendor staff, and volunteers.

8. Prepares and ensures that all internal and external correspondence and communications are completed within established time frames. Conducts employment verifications for former employees.

9.Assist the Director of Human Resources with research projects related to recruitment, retention, process improvement, employee relations and supervisorial conferences as needed.EDUCATION AND EXPERIENCE REQUIREMENTS
Associate (AA/AS) degree preferred. Minimum of four years of responsible related experience in a human resources field required; or any equivalent combination of education, experience, and current continued training that provides the required knowledge, skills, and abilities to be successful in the role.  Knowledge of overall human resource functions is preferred. Experience with personal computers and Windows based software is essential. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each area of responsibility satisfactorily.  The requirements listed are representative of the knowledge, skills, and/or abilities required.

1. Must possess knowledge of English usage, spelling, grammar and punctuation; business letter writing; basic report preparation and simple mathematical functions like addition/subtraction, multiplication/division, ratios, percentages, etc.
2. Must possess knowledge of recordkeeping methods and procedures including computerized records and database software.
3. Must possess knowledge of departmental policy and procedures and current trends and practices of human resource administration.
4. Must have the ability to carry out assigned tasks and projects to their completion, maintain confidential and sensitive information; and understand and follow instructions.
5. Must have the ability to communicate effectively verbally and in writing and establish and maintain effective working relationships with applicants, agency staff, providers and the general public, as well as present information effectively in a group setting.
6. Must have the ability to effectively operate personal computer, fax machine, other various office equipment, and software/programs (i.e. excel spreadsheets, data bases, word processing and Inter/intranet.)
7. Must have the ability to maintain complex records in an orderly and accurate format consistent with departmental procedures, prepare accurate reports, work with minimal supervision, plan work schedules, and meet deadlines.
8. Must have the ability to listen and determine the needs of; find and communicate accurate information concerning process, policies and procedures to; and respond tactfully and courteously to internal/external customers.
9. Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
10. Must have a strong orientation to customer service and have exceptional skills in working cooperatively with others.
11. Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.

PHYSICAL REQUIREMENTS
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to walk; stoop; talk; sit at a desk; hear; use hands to handle, feel or operate objects, tools, or a variety of office equipment; lift and/or move up to ten pounds; and reach with hands and arms.  Vision abilities required by this job include close vision and the ability to adjust focus.

WORKING CONDITIONS
Work is normally performed in an office work environment.  The noise level in the work environment is usually moderately quiet.
The employee may be required to work a flexible schedule, work overtime and/or travel overnight as needed.

Job Type: Full-Time

Pay: $18.00 per hour

BENEFITS:

• 401(k) Plan with up to 4% company match
• Annual Leave and Sick Leave
• 11 Holidays
• Company Paid Long Term Disability
• Company Paid Life Insurance
• Medical, Dental, and Vision Insurance
• Employee assistance program
• Health Savings Account, Supplemental Life Insurance, Short Term Disability and Aflac products available

We have a very extensive and strict background screening process. We are an equal opportunity employer and a drug free workplace.

 

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