Billing Clerk - 2nd Shift (Part-Time + Shift Differential)

Job Summary

The purpose of the Invoice clerk is to invoice all orders and pick tickets in a timely and proficient manner.  The invoice clerk will collect all pick tickets from a day’s work and process invoices. Invoices are emailed to customers and copies are printed for driver’s records. This position is responsible for ensuring all the driver’s run sheets and paperwork are in order for the following morning.  This position will work closely with the nighttime supervisor and the dock coordinator. This position requires research when necessary for figuring out discrepancies (if any) on the run sheets and what is in the database (P21 software).  The Invoice clerk is also responsible for logging orders for stores in the excel log for the following day.  Attention to detail is a must and is extremely crucial to be successful in this role.

Duties/Responsibilities:

• Invoice all orders on a daily basis
• Provide driver’s paperwork complete with invoices and RMA forms as needed
• Logging orders and lines in Excel for the following day’s transportation log
• Helping the dock coordinator/2nd shift supervisor efficiently locate and recognize discrepancies when needed
• Sweeping dock floors and floors around work stations
• Updating BI report using computer software
• Monitoring nightly metrics with the supervision of dock coordinator
• Assisting with wrapping skids during down time
• Responsible for collecting all invoices at the start of the shift.
• Will open and utilize the BI report on a nightly basis and will invoice accordingly to run priorities set by management.
• Use the P21 software to pull up pick tickets, invoice appropriately which includes emailing copies to customers and printing copies for the drivers.
• Sorting through RMA(return forms) and make sure they are attached to correct store invoices.
• Sort through an verify all orders printed the night before. Sort through and separate all frozen pick tickets from the dry pick tickets
• Place all Farmina pick tickets in appropriate bins
• Prepare frozen and dry pick tickets for the 6am shift
• Respond to emails from management with status updates pertaining to workflow on any given night
• Other duties as assigned

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.

Education and Experience:

High school diploma or equivalent.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 40 pounds at times.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.