Accounts Payables Clerk

POSITION SUMMARY

This position is responsible for maintaining expense transactions, vendor historical records, preparation of weekly financial reports, and the overall accounts payable supervision for all properties within the portfolio of legal entities.

GENERAL ACCOUNTABILITIES

(The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.)

• Coordinating invoice approvals from appropriate managers.
• Reviewing invoices coded by managers to ensure consistency with pre-established guidelines.
• Compiling weekly invoice batches as marked by Controller on aging report for invoice coding/signature validation & payment approval.
• Paying vendors online, mailing checks and retrieving incoming mail from P.O. Box.
• Setting up new vendors and maintaining paper files for all vendors which include invoices, receiving docs, and check stubs.
• Fielding calls/e-mails from vendors and managers; researching and resolving issues.
• Establishing and pursuing early pay discounts.
• Requesting and maintaining vendor W-9’s and preparing 1099’s at year-end with Controller oversight.
• Identifying invoices requiring use tax.
• Reconciling vendor statements for inappropriate charges, internal posting errors, and misapplied payments.
• Recording inventory transfers & entering corresponding weekly journal entries.
• Alerting Controller to any unusual or unidentified transactions.
• Bank reconciliations
• And any other tasks assigned by supervisor.