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Administrative Assistant
•6 days ago
| Verified Pay | $21.00 per hour |
|---|---|
| Hours | Full-time, Part-time |
| Location | Dublin, Ohio |
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Verified Pay This job pays $8.05 per hour more than the average pay for similar jobs in your area.
$10.1
$12.95
$21.00
About this job
Job Description
Job Description
Administrative Assistant
Global Technology & Services Company
$21.00 per hour; Temp to Hire!
Monday-Friday, 8:00am-5:00pm (EST or CST Hours)
The Administrative Assistant to the VP of Strategy Activation will work in close partnership with the VP, of strategy activation (SAT) and others on the Finance Leadership Team (FLT). This position requires strong organizational skills, an extremely proactive nature, resourcefulness, and creative problem-solving skills with a willingness to go the extra mile to solve any issue. The administrative assistant will be an essential part of the strategy activation team and the broader finance team. They will have a hands-on role utilizing their knowledge of and experience with PowerPoint, Excel, and other tools to create presentations and effectively communicate data sets through engaging materials. In addition, the SAT Administrative Assistant (AA) will provide administrative support as necessary to the financial management team.
What you’ll be doing:
- Serve as the primary point of contact for all matters pertaining to the VP, SAT, and manage a wide range of administrative and support tasks
- Expertly manage complex calendars with great attention and detail
- Plans, coordinates, and ensures the VP, SAT, and potentially other FLT senior leader(s) schedules are followed and respected
- Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to executives time and office
- Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures
- Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal, and written communication skills
- Build rapport to effectively bridge communication between assigned senior leader(s) and others within the organization and externally, operating with tact, able to maintain confidence as necessary
- Complete critical aspects of deliverables with a hands-on approach providing content creation for presentations and correspondence utilizing Microsoft Office, delivering high-quality outputs
- May proofread and edit prepared content
- Proficiently handle all reminders and provide task management support for VP & SAT
- Organize, manage, and submit expense reports in a timely manner utilizing Concur
- Responsible for meeting logistics and coordination for virtual and on-site meetings including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services
- Ensures total awareness of finance department initiatives and objectives, and effectively serves as backup coverage for other finance department and executive leadership team (ELT) administrative assistants
Who we’re looking for:
- Associate degree preferred and/or equivalent years of administrative experience
- Experience of 5+ years as an administrative assistant in supporting senior executives
- Strong communication (both written and verbal), leadership, and time management skills
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Proficient with the use of computers and software programs (Windows, Microsoft Word, Excel PowerPoint, etc.)
- Critical thinking, interpersonal, and problem-solving skills
- Ability to juggle multiple projects, and priorities and re-prioritize as necessary in order to align with current business objectives
- High level of customer service aptitude
- High level of motivation, self-starter, ability to quickly identify what needs to be accomplished
- Excellent communication skills and problem-solving abilities
- Willingness to roll up your sleeves
- Ability to interact with employees at all levels
- Well-organized and detail-oriented with good follow-up skills
- Proficient in Word, Excel, Outlook, and Gmail
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