Project Coordinator

Salary: $26-$31/hour DOQ

We are seeking an experienced and detail-oriented Project Coordinator to join our team. Are you someone with strong writing skills, a knack for and love of organization, and a desire to assist our transportation engineers and construction management team as we develop and execute a wide variety of transportation projects out of our Gig Harbor office? Then this might be for you!

Who we are

Our mission is to serve our clients, communities, and each other with creativity, knowledge, insight, and perspective. As a 100% employee-owned company, at SCJ we value trust, compassion, freedom, stewardship, and integrity. We routinely and easily cross job description lines in order to be part of getting something done. Our fast-paced, fun, and flexible atmosphere offers the opportunity for meaningful work that challenges you, makes a difference, and improves communities.

We specialize in civil engineering, transportation planning & design, environmental & urban planning, landscape architecture & design, and public outreach. With great projects and a fun-loving team, our firm has been named as both one of the nation’s fastest-growing and best places to work multiple times. Our mantra “Anticipate. Envision. Create” captures our work environment and project approach.

SCJ strives to employ top-quality people who will add to our unique company culture — a place where we not only serve our clients but also one another.

What you’ll be doing

• Interesting and challenging work that builds communities.
• Organize, coordinate, research information, and troubleshoot regarding given project assignments.
• Prepare draft memos, documents, and reports for project managers as requested.
• Format and assemble correspondence, reports, memos, and forms using word processing and/or spreadsheet software.
• Assist with submittals to local, state, and federal permitting agencies.
• Assist with grant applications, comment response memos, and issuing certificates of insurance.
• Attend project meetings to take minutes and provide support for project managers.
• Prepare materials for project meetings and organize meeting locations, agendas, and attendance lists.
• Monitor and analyze project progress, adapting scope, timeline, and budget as necessary.
• Proofread scopes of work, project outlines, and contracts.
• Provide communication support with clients and subconsultants on assigned projects.
• Assist in public outreach events; schedule appointments and interviews; organize supplies, set up and tear down of events.
• Communicate availability to assist on projects to all company owners and project managers when they have capacity to take on new tasks.

• Assist our construction management team with various document control processes.
• Assist in the preparation and delivery of proposals and applications.
• Maintain project filing; ensure files are consistent with company standards; coordinate specific filing needs with Project Managers for specific projects as needed.
• Monitor inventory of office supplies and re-order as necessary.
  

What you bring

• A passion for serving others, communication, creativity, and a commitment to high-quality work
• Proficiency in Microsoft Office Suite, especially Word and Excel required, Microsoft Office Specialist (MOS) Certification preferred.
• Independence and initiative
• Strong communication and leadership skills
• A healthy balance of logic and creativity
• Generally, 2 to 4 years or more of progressively responsible office and project assistance experience. 
  

 

What we bring 

• An unbeatable culture:  In recent employee satisfaction surveys, "the people at work" and "culture" are consistently identified as the top two things people love about working at SCJ. We are proud of our autonomous and collaborative work environment, exceptional operational support, creative and supportive co-workers, and compassionate leadership team. Plus, we do lots of other fun stuff, including mugshots, an annual gala, fitness challenges, summer campouts…and a variety of other creative ways we have found to come together and hang out.
  
• Quality projects: We pursue work that improves communities, challenges us, and makes a difference.
• Community involvement opportunities and a charitable matching program. 
• Paid time off (PTO), holidays, personal floating holiday. 
• Retirement benefits: 401(k) plan & employee stock ownership plan (ESOP).
• Health, disability, and other insurance plan options to fit your needs. Including HSA & FSA. 

This is not a remote position.