Secretary/Receptionist - Lockport Office

JOB TITLE: SECRETARY/RECEPTIONIST (LOCKPORT OFFICE)

PROGRAM: Agency

STATUS: Part-Time, 20 hrs./week

FLSA DESIGNATION: Non-Exempt

REPORTS TO: Executive Assistant/Property Manager

DEGREE: High School Diploma

EXPERIENCE: Minimum of one (1) year in general office and accounting procedures

SALARY RANGE: $15.34/hour

SKILLS:

• Detail oriented with strong P.C. skills
• Strong interpersonal skills

AGENCY EXPECTATIONS:

• Demonstrates knowledge of the program, missions, and services of Pinnacle Community Services, (PCS)
• Complies with all policies and procedures of PCS (including NASW Code of Ethics, Collective Bargaining Agreement, and corporate Compliance Policies) and all governmental and legal requirements
• Attends and participates in appropriate Agency staff trainings and meetings
• Advocates for cultural diversity/sensitivity as appropriate
• Experience and knowledge on the use of computers, cell phones and a broad understanding of using the Internet and e-mail in the workplace
• Participates actively in ongoing professional development

JOB RESPONSIBILITIES:

• Provides general reception duties to the general public/PCS staff coming into the Lockport Office
• Acts as a message system for all staff
• Tracks and sorts all incoming and interoffice mail for Lockport Office
• Writing letters, completing documents, postage and putting mail in the mail slot
• Assist with coordinating/setting up events as appropriate
• Maintains petty cash for the Lockport Office maintaining all receipts and tracking of purchases
• Maintains inventory and completes necessary ordering of office supplies, postal meter supplies and copier supplies for the Lockport Office
• Responsible for the day to day operation of maintenance and service of all office equipment in the Lockport Office
• Submit electronically for payment for venders and purchases made out of the Lockport Office
• Submit electronically for payment for the Lockport Office cleaners and ordering necessary supplies for the cleaners
• Responsible for inputting system IT tickets
• Provides monthly meter readings for all PCS locations of copiers to BXI
• Responsible to supply end of month reports for all PCS locations copiers usage and Lockport’s postage report tracking to Finance
• Greets and announces visitors to appropriate personnel in a professional manner
• Maintain safety of Suite and all keys in locked key box for the Lockport site. Getting keys made as needed. Handing out/retrieving keys to PCS staff maintaining a tracking spreadsheet of keys
• Responsible for programming and tracking of key fobs for all staff in Lockport Office
• Provides assistance with hanging job postings and displaying Agency Labor and State notices as required
• Submitting monthly Safety Inspection Sheet of Lockport Office and having any noted items addressed
• Works in conjunction with the Executive Assistant/Property Manager to ensure good communication regarding facilities and updates as needed, i.e. responsible for reporting any suite/building issues and handling contacting the building manager and giving them access to Suite
• Updates policies and procedures manual as directed by Executive Assistant/Property Manager
• Meets on a regular, planned basis with Executive Assistant/Property Manager for supervision
• Maintains confidentiality of Agency
• Performs other duties assigned by Administration

PHYSICIAL/ENVIRONMENTAL DEMANDS:

• Job performed in a modern office setting
• Ability to sit, stand and walk through the day
• Ability to push, pull, bend, lift or carry up to 20 pounds throughout the course of the day related to office equipment such as p.c., journals, and binders

DISCLAIMER:

The information contained in this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of this position.

EOE STATEMENT:

It is the policy of Pinnacle Community Services, Inc. to provide equal opportunity in employment and delivery of those we serve without regard to hire, promotion, layoff, recall or other terms and conditions of employment because of race, creed, age, color, sex, sexual orientation, religion, disability, national origin, gender identity, citizenship of any person, immigration status of any person who is not a citizen of the United States, or any other category protected by law. The prohibition of discrimination includes harassment. The people we serve include all those we serve and people service groups who request and are eligible for Pinnacle Community Services, Inc. Ongoing training is provided to assure adherence to this Policy. Pinnacle Community Services, Inc. is an Equal Opportunity Employer.