Administrative Executive

Job Description:

This position provides secretarial support to the Maryland Department of the Environment. The incumbent has full responsibility for all secretarial operations of the Division and must work independently receiving only general administrative direction.

Software Experience required: Microsoft Word, Excel, Access & Google Docs

Skills: Must be able to type 55 wpm

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

General Description of Job Duties:

• Provides secretarial support to one or more officials, administrators or administrative staff;
• Types manuscripts, correspondence, reports, and other documents using a keyboard of a personal computer.
• Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports.
• Receives telephone calls and visitors and arranges for appointments and interviews.
• Provides information to callers in regard operations and procedures governing the agency’s operations.
• Maintains important and confidential records,
• Types manuscripts, correspondence, statements, tables and forms from corrected copy, rough draft, or oral instruction.
• Opens, sorts, reads and distributes incoming correspondence.
• Proofreads outgoing correspondence and reviews records for completeness and accuracy.
• Prepares and maintains statistical and numerical reports and records.
• May use word processing, data base, spreadsheet, or desktop publishing computer software applications in order to prepare reports, charts, graphs or other documents.
• May enter, update, verify and retrieve data using computer data base or spreadsheet software applications.
• Performs other duties