Admin Assistant

Job Title:

Administrative Assistant

Position Summary:

The Administrative Assistant supports Capitol Helicopter managers and employees through a variety of tasks related to organization and communication. Providing internal and external customers with great service is the most important feature of this position. Although most tasks will be well defined, there will at times be a need for self-directed research and creativity to find solutions within the parameters established by management. This position will require balancing planned tasks with emerging needs that may have more urgent timelines. Prioritizing effectively will require flexibility and an ability to think clearly in the moment.

The Administrative Assistant reports to the Administrative Director and may be assigned other duties as needed to adapt to organizational priorities.

Key Responsibilities and Duties:

• Support company leadership with building and maintaining a variety of forms, lists, letters, presentations, and other work products as needed
• Assist with collection of receipts and reconciliation of receipts to credit card charges
• Reconciliation of the company credit card via QuickBooks
• Prepare monthly employee credit card reports
• Assist with entry and information maintenance in the company’s tracking software
• Assist tracking expenses through compiling invoices, receipts, and other means of documentation
• Assist with entry and information maintenance in the company’s tracking software

Qualifications

• Desire to continually learn, and develop broader skills and knowledge
• Verbal and written proficiency in English
• Ability to communicate in a friendly, professional, and effective manner
• Proficiency in basic Microsoft Office products (Word, Excel, Outlook, Teams, PowerPoint, Adobe, DocuSign.)
• Experience with QuickBooks a plus
• Functional understanding of digital office technology
• Demonstrated ability to identify opportunities for improvements to work processes or procedures, and successfully implement them
• Availability to work on-site full-time at the base in Sacramento, CA
• Previous experience supporting a professional office or operation