Director, Finance and Administration

Overview

Directs the financial, accounting, procurement and property management operations of the agency. Work is performed under general supervision and is guided by agency policies and procedures, professional practices, public accounting and procurement regulations, state and federal tax laws and regulations, and state and federal payor guidelines and regulations.

DUTIES AND RESPONSIBILITIES

• Oversees the accounts payable, payroll, internal auditing, billing and reimbursement administration, and accounts receivable functions and the maintenance of accounting, financial, audit and tax records and reports.
• Oversees and participates in the preparation and revision of the agency's performance contract with DBHDS and the preparation of related reports.
• Oversees and participates in the preparation, administration and revision of the agency's annual budget.
• Negotiates and prepares agreements with third party payers such as Medicaid, Medicare, Anthem, etc.
• Prepares revenue and expense reports for various fund sources.
• Oversees preparation of annual financial statements and work papers and coordinates audit with outside CPA firm.
• Prepares and presents reports to the Agency's Board and serves as primary support staff to the Board's Finance Committee.
• Reviews and approves accounting, reimbursement, procurement, and property management purchases.
• Administers the agency's system of procurement reviews, evaluates and negotiates contracts, and screens requisitions for the purchase of goods and services.
• Oversees property management functions.
• Reviews financial transactions for affiliated non-profit organizations.
• Drafts, implements, and monitors purchasing policies and procedures.
• Reviews and approves biweekly payroll transactions such as personnel actions, time sheets, travel reimbursements, payroll deductions, taxes, payroll register, etc.
• Reviews and approves accounting policies and procedures.
• Reviews and approves biweekly and monthly accounts payable registers.
• Administers and oversees USDA program at Kenmore Club.
• Monitors agency cash flow and advises on timing of investments to maximize interest income.

KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of budget, fiscal and accounting management theories, principles and practices; thorough knowledge of the legal and financial principles related to procurement of goods and services; thorough knowledge of the operation of the agency's directly and contractually operated programs; thorough knowledge of the local, state and federal regulations and procedures governing financial procurement, reimbursement, and facilities management applicable to a multi-jurisdictional community services board; thorough knowledge of public accounting principles, laws, regulations and practices; thorough knowledge of internal and external auditing practices and methodology; thorough knowledge of state Medicaid financing/reimbursement regulations, guidelines and procedures related to the populations served; considerable knowledge of the legal and financial principles and practice related to the ownership, occupation, leasing, construction and improvement of real property; considerable knowledge of general building maintenance practices, equipment and supplies; considerable knowledge of business and human resources management theories, principles and practices. ability to establish and maintain effective working relationships with staff of the agency and other private and public agencies and organizations; ability to plan the work of, supervise and evaluate the work of a professional staff; ability to communicate effectively orally and in writing and make public presentations to large audiences; ability to collect, compile and evaluate electronically sourced or other sourced statistical and financial data and prepare complex recommendations, proposals, reports, etc.

TYPICAL EDUCATION, TRAINING AND WORK EXPERIENCE

Master's Degree in Finance, Accounting, Business Administration or related field and extensive experience in the financial management of a public-service organization including considerable experience in public procurement and some experience in real estate management experience.