Events & Marketing Coordinator

THE OP GAMES (USAOPOLY)

EVENTS & MARKETING COORDINATOR

Full-time Marketing Services Team Manager position available with Carlsbad, CA-based board game company.

Salary Range: $45,000 - $55,000

Reports to: Marketing Services Manager

Status: Full-time

Location: Carlsbad office - Hybrid schedule

Summary: The Events & Marketing Coordinator works closely with internal teams to coordinate events (conventions, sales and trade shows, special events, and other events) and marketing needs. This position coordinates all aspects of event planning including logistics, booth inventory and materials, rentals, shipping, staff and volunteer scheduling, event-related sales materials, event promos, and vendor relationships.

Interaction: Interface with key department personnel: Marketing, Product Brand Management, Sales, Operations, and Customer Support. Work with outside parties including licensors, advertisers, sponsors, media, agencies, and consultants.

Priority Ranking:

1. Coordinate events & tradeshows - At the direction Marketing Services Manager, follow through with event-related logistics and execution.
2. Marketing team support - Act as a general coordinator for the marketing team for shipping, communications, and other responsibilities as determined by manager.

Responsibilities:

Events

• Coordinate annual events, timelines, and plans
• Execute on event budgets based on parameters set by the Marketing Services Manager and Director of Marketing
• Monitor and reconcile invoices and individual event budgets
• Provide event recap including photos, sales, and feedback (where appropriate)
• Coordinate and facilitate event-related contract negotiations
• Negotiate rates and secure group hotel blocks and meeting spaces
• Manage on-site executions including staff schedules, booth set-up/dismantle, rentals, labor, inventory, special events, and raffles
• Coordinate with sales team to determine product needed for various events
• Coordinate shipping and drayage to and from all events
• Coordinate staffing and volunteer lists and schedules for each show
• Submit creative requests for all event collateral, signage, etc.
• Work with graphic designers and editors on event marketing materials
• Create event timelines and checklists to manage workflow
• Manage relationships with outside vendors and partners, including production companies, decorators, unions, and exhibition companies
• Maintain event files and document all events for future reference

Marketing Coordination

• Assisting the marketing team with planning, brainstorming, presentations, file organization, meeting note-taking, and other support tasks
• Shipping of product from warehouse to various media and influencer contacts

Time Distribution:

• 40% - Event planning & management
• 30% - Marketing team support
• 10% - Meetings
• 10% - Reporting and presentations
• 10% - Travel & on-site events management

Qualifications:

• 2+ years of experience in tradeshow & events planning
• Ability to travel for events, including weekends
• Experience with tabletop games and/or entertainment industry
• Comfortable with technology, knowledge of Airtable a plus

Required Skills:

• Excellent communication and organizational skills
• Strong collaboration skills to resolve issues through patience, empathy, and positivity
• Strong problem-solving abilities
• Team player who is also able to lead with a professional demeanor
• Ability to perform under minimal supervision
• Effective multitasker with the ability to meet tight deadlines.

Preferred Job/Industry Experience:

• Knowledge of collectible, toy, or board game industry preferred.
• Knowledge of pop culture (film, TV, comic book, graphic novel, anime, video game, tabletop game, literature, toys, collectibles) required.