Accounts Receivable Specialist

Job Summary

Cowlitz Clean Sweep (CCS), a PNE LLC division, is seeking an Accounts Receivable Specialist who thrives in a fast-paced, team environment and has the ability to provide exceptional service to our company, clients, and employees.

CCS provides industrial cleaning and spill response to almost every pulp and paper mill in the Pacific Northwest. We also service major oil companies and a wide range of manufacturing and industrial clients. CCS has demonstrated its ability to complete large and complex industrial cleaning challenges on schedule, within budget, and in compliance with the most stringent industrial health & safety programs. No industrial cleaning job is too large or too small for CCS.

The AR Specialist is responsible for ensuring customers are charged appropriately and facilitating communication with customers regarding outstanding invoices on their account by performing the following duties.

Education and Experience Qualifications

• High school diploma or general education degree (GED) required.
• 2 years of billing experience within the construction industry required.
• Previous experience with common office equipment, such as modern multi-line phone systems, fax machines, and copy machines.
• Ability to multitask and handle multiple requests from different individuals and departments.
• Adaptability to learn our business, understand processes and recognize the needs of others when making decisions and implementing improvements.
• Ability to work quickly and in a potentially high-stress environment.
• Strong communication skills and extremely self-motivated when managing communication channels.
• Highly organized and capable of creating organizational systems that others easily utilize.
• Strong verbal and written communication skills.
• Experience working independently and as a team.
• Proficient in Microsoft Office.

Duties and Responsibilities

• Tracks the date billing packets are submitted to accounting in Spectrum.
• Creates fixed bid and T&M billings for the company.
• Reconciles and identifies variances between billing paperwork from field to cost that is posted on jobs.
• Follows up with management on any discrepancies found when reconciling. 
• Enters data needed to create invoice details.
• Tracks open job status in the system and reports open jobs to managers. 
• Identifies and documents opportunities to decrease efficiencies in the customer invoicing process.
• Assists the Accounting Department, as time permits.
• Reviews billing packet submitted from field for accuracy and compares billing estimate, dailies, and applied cost in the system.
• Compares the billing estimates (pre-bills) to the dailies submitted for billing. 
• Compares actual job cost to the billing estimates (pre-bills) and secures accurate billing and costing.
• Reviews A/R aging and sends out statements, when needed.
• Calls out discrepancies between billing estimates and job costs to avoid missing billing the customer for actual costs associated with a given job.       
• Compares the billing estimates (pre-bills) to the dailies submitted for billing.
• Reconciles actual job cost to the billing estimates (pre-bills) securing accurate billing and costing.
• Inputs the billing transaction items and equipment items in Spectrum for billing selection.
• Research and resolve customer billing problems or issues.      
• Provides solutions to issues/concerns of customers as they arise.      
• Creates T&M, modifies T&M for any changes found in final review, and updates T&M to create invoice.
• Submits T&M for final review.
• Mails, emails, or uploads invoice with appropriate backup.
• Creates credit memos with appropriate approvals for customers when needed.
• Obtain management approval for discrepancies between billing estimates and job cost as to avoid missing billing the customer for actual costs associated with job.
• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Respectfully takes direction from manager.
• Other duties as assigned.

Personal Requirements

The candidate must possess the following abilities and skills:

• Ability to work with all levels of staff and management.
• Detail-oriented with proven analytical and problem-solving skills.
• Well-developed interpersonal and written communication skills.
• Takes pride in one’s work and accepts a level of responsibility for his/her professionalism and accuracy.
• Ability to handle multiple priorities accurately and calmly with interruptions and still meet deadlines.
• Works well with management, peers, and subordinates.

Working Conditions and Physical Requirements

The candidate must possess and be adaptable to the following physical abilities and working conditions:

• Ability to see, hear well (either naturally or with correction) and speak clearly
• Coordinate the movement of your eyes, hands, and fingers
• Sit for long periods of time
• Continuous computer screen use
• Must be capable of working extended hour days when job/business needs demand.

Employee Benefit Program

Pacific Northern Environmental, LLC presently provides coverage for:

• Medical, Dental & Vision Insurance for employees and eligible dependents
• Life AD&D – Voluntary and company paid
• Telehealth by Teladoc
• Specialty RX programs
• Group Aflac Options
• Telehealth by Teladoc
• 401(k) retirement plans with company matching contribution
• Paid Holidays
• Paid Time Off

Please apply directly - https://pneco.bamboohr.com/careers/133 

***Not open to outside recruiters***

Pacific Northern Environmental, LLC is an Equal Opportunity Employer. Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. We are a Drug and Alcohol-Free Workplace. All new hires are subject to testing in accordance with local, federal, and state guidelines.