Civic Center/Event Coordinator-Part Time

JOB SUMMARY

We are seeking a highly organized and detail-oriented Part-Time Civic Center/Event Coordinator to join our team. As the Civic Center/Event Coordinator you will be responsible for overseeing and coordinating the use of the Kaufman Civic Center, park facilities as well as various community events. This role is responsible for the coordination of all aspects of the Civic Center as it relates to the day-to-day operations, including but not limited to facility rentals and facility maintenance.

In addition to performance of the essential Civic Center functions, this position facilitates the park rentals for assigned recreational programs and activities which may include competitive sports, playground, and day camp programs, teen programs, and special classes.

The Civic Center/Event Coordinator also assists in the planning and implementation of all major events for the City of Kaufman.

ESSENTIAL JOB FUNCTIONS

• Serve as the first point of contact to the public for questions regarding the Civic Center and recreation/park rentals.
• Oversees the Civic Center and park activities and events, and all daily maintenance and operations.
• Oversees, coordinates, and participates in the preparation, scheduling, and use of required facilities for assigned programs and activities. Communicate with scheduled groups/individuals to confirm the use of the facility and identify the needs of the user. Updates emergency and other pertinent information on a regular and as-needed basis.
• Manages reservations of the Civic Center and parks including collecting deposit and rental fees, providing information and assistance to users of facilities, and assisting visitors by phone, email, or walk-in.
• Maintains records for the civic center and other responsibilities; maintains and files reports for management staff; and prepares statistical reports, as required.
• Maintain the schedule and rentals of the Civic Center and park facilities.
• Responsible for assisting with the planning and coordinating of City events and promotions to bring visitors to the community, including contacting and securing vendors and sponsorships, delegating tasks to respective departments, and obtaining volunteers to assist at events.
• Supports the relationship between the City of Kaufman and the public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
• Follows City policies, procedures, and safety guidelines.
• Other duties as assigned.

EDUCATION/TRAINING/EXPERIENCE

• High school diploma or GED required; Associate degree, or higher, preferred.
• Experience with basic office equipment operations.

• Knowledge of basic mathematics (particularly with calculating fees, calculating dimensions, and handling money).
• Excellent organizational skills and ability to work in a deadline-driven environment to provide quality and timely customer service to the public.
• Municipal Government experience preferred.

LANGUAGE SKILLS

• Proficiency in the English language, including reading, writing, speaking, and understanding; basic rules of writing, grammar, spelling, and punctuation.
• Any level of English/Spanish bilingual proficiency and ability to translate a plus. Additional Compensation may be provided depending on level of bilingual proficiency and ability to translate, translation skills may be requested for other departments as needed.

WORKING CONDITIONS

• Work is performed in a standard office environment.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to fifteen pounds at times.

 The City of Kaufman, Texas is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.