Purchasing Coordinator

Job Title: Procurement Coordinator

Schedule: Full-Time, Monday to Friday, 8:00 am to 4:00 pm

Position Summary: As a Procurement Coordinator, you will be at the helm of planning, directing, and coordinating the activities of our purchasing team. Your role involves negotiating costs, formulating policies with suppliers, and overseeing the acquisition of materials, products, and services to support our operations.

Essential Functions:

• Represent the company in negotiations, formulating advantageous contracts with suppliers.
• Direct and coordinate personnel engaged in purchasing and distributing materials and supplies.
• Lead the hiring process, oversee training initiatives, and ensure staff proficiency.
• Identify and evaluate vendors, ensuring product availability and favorable terms of sale.
• Prepare and process requisitions and purchase orders efficiently and accurately.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Maintain meticulous records of orders and monitor the receipt of goods.
• Collaborate in developing specifications for products and materials.
• Analyze market trends and delivery systems to optimize material availability.
• Address vendor grievances and resolve claims against suppliers effectively.
• Review and approve specifications for bid issuance and awarding.
• Ensure compliance with company policies in purchase order claims and contracts.
• Manage budgets for the purchasing department and prepare market reports.
• Facilitate bid awards requiring board approval.
• Coordinate the disposal of surplus materials and minimize obsolete inventory.

Position Qualifications: Competency Statements:

• Ambition: Driven to achieve personal and professional advancement.
• Business Acumen: Ability to comprehend and address business concepts and issues.
• Competitiveness: Willingness to strive for excellence and project completion.
• Ethical: Demonstrate conduct adhering to a set of values and standards.
• Financial Aptitude: Understand and manage economic and accounting information effectively.
• Goal-Oriented: Focus on objectives and deliver predetermined results.
• Self-Motivated: Driven by internal inspiration to excel in tasks and initiatives.
• Accountability: Willingness to accept responsibility for actions and decisions.
• Strategic Planning: Develop a forward-looking vision and foster a culture of goal achievement.
• Analytical Skills: Utilize critical thinking to solve problems and make informed decisions.
• Sales Ability: Employ effective interpersonal skills to gain acceptance of products or ideas.
• Research Skills: Conduct systematic, objective investigations to inform decisions.
• Persuasive: Influence others to adopt specific viewpoints or positions.
• Working Under Pressure: Perform tasks effectively in stressful situations.
• Negotiation Skills: Reach mutually beneficial outcomes with all involved parties.
• Management Skills: Organize and direct oneself and others efficiently.
• Communication (Oral): Effectively convey information using spoken language.
• Detail-Oriented: Pay meticulous attention to project details and requirements.
• Decision Making: Make critical decisions in accordance with company protocols.
• Judgment: Formulate sound decisions based on available information.
• Customer-Oriented: Prioritize customer needs while adhering to company standards.

Skills & Abilities: Education: Bachelor's Degree preferred. Experience: Four to ten years of related experience. Computer Skills: Proficient in Microsoft Office, MAPICS, AS400, Advanced Excel, and Intermediate PowerPoint.