Office Administrator & Bookkeeper

Our company is currently seeking ​an Office Administrator & Bookkeeper to join our team! Hours per week would vary between 30-40 depending on seasonal workload. 

Responsibilities:

• Manage & maintain company's financial records, invoices, receipts, payments, taxes, payroll, job reporting, job costing, etc
• Manage & maintain QuickBooks
• Manage & maintain Definity (a proprietary company software for which training will be provided)
• Bank deposits, reconciliations, daily ACH approvals
• Typical office duties such as filing, copying, reports, records management
• Mange insurance certificates & insurance audits
• Process Miss Utility tickets daily or as needed.
• Job estimating & customer proposals
• Permit applications & inspection requests
• Create Pre-production jobs & work orders and postproduction costing & reporting
• Coordinate with external auditors for year-end audit processes
• Develop and implement financial procedures to improve accuracy and efficiency
• Assist in inventory management & material ordering
• Assist sales & production departments as necessary
• Check the accuracy of business transactions
• Perform data entry and administrative duties

Qualifications:

• Previous experience in office administration, accounting, finance, and related fields, with a focus on financial tasks.
• Associates degree in Accounting, Finance, or related field
• Strong Computer skills
• Strong knowledge of general ledger reconciliation, accounting principles, tax regulations, and technical accounting standards
• Proficiency in using QuickBooks software.
• Proficiency in using Microsoft Office & Spreadsheets
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and meet deadlines
• Strong communication skills to interact with staff at all levels within the organization
• Positive attitude and professional demeanor
• Fundamental knowledge of GAAP
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented