Executive Administrative Assistant

POLING presents a unique opportunity for the right candidate. If you are the best, this firm is for you. Our reputation is steeped in tradition and dedication to obtaining outstanding results, a teamwork environment, and unrivaled client service.

This position requires a proactive personality with unparalleled organizational ability and effective time management skills. Strong communication skills are a must!

The Executive Administrative Assistant is responsible for providing support to Firm leadership in his day-to-day office activities. This individual will represent leadership internally and externally through written and verbal communications.

• Must be able and willing to work in our downtown Columbus, Ohio office 5 days a week during normal business hours.

Job duties include:

• Maintain executive calendars, including but not limited to: management of schedules, quickly responding to schedule changes, coordinating multiple schedules to align availability, scheduling meetings and coordinating associated logistics.
• Maintain confidentiality of leadership’s communication, cases, and work.
• Coordinate travel including the booking of all flights, hotels, car rental, etc.
• Create Microsoft PowerPoint, Excel and Word documents and presentations.
• Utilize dictation software to create documents and spreadsheets.
• Manage and prioritize multiple projects simultaneously while meeting deadlines.
• Screen incoming calls/inquiries and handle independently where possible.
• Other administrative support duties as assigned.

The ideal candidate will possess:

• Bachelor’s degree, preferred, or equivalent combination of education and professional experience preferred.
• 6-8+ years of executive administrative assistant experience in a related field preferred.
• Self-directed; ability and willingness to problem-solve and apply creative solutions.
• Proficient verbal and written communication skills
• Work proactively, learn and adapt quickly, and enjoy working in a fast-paced and changing environment.
• Ability to interface with employees at all levels.
• Ability to escalate issues when necessary.
• Strong time management and prioritization skills.
• Ability to learn and use dictation programs
• Detail-oriented and able to work with a high level of confidentiality, experience using discretion.
• Proficient in Microsoft Office programs and Outlook
• Flexible in approach; Ability to work extended hours when required.
• Ability to anticipate the needs of leaders and manage multiple tasks at a time.
• Ability to comply with Best Practices and adhere to deadlines while consistently displaying proficiency in all verbal and written communications.

To apply for this position, email resume together with a cover letter that includes salary requirements and a concise paragraph stating why you are the best candidate for this position.

Salary is based upon experience and education.

NO PHONE CALLS.