Bookkeeper/Accounts Manager

ORGANIZATIONAL BACKGROUND:

The Central California Asthma Collaborative (CCAC) is a non-profit organization dedicated to reducing the burden of asthma and other health disparities in the San Joaquin Valley. We have over 50 employees and 6 offices, and we continue to grow rapidly.  Join our diverse, energetic staff that is passionate about serving our patients and our communities.

POSITION SUMMARY:The Finance Manager’s responsibilities include the accurate and timely preparation and analyses of organizational and fund-level financials, including financial statement preparation, cash management, budget preparation and analyses, accounts receivable, accounts payable, and all other fiscally related duties of a large non-profit organization. This position is responsible for accounting for grant and sub-grant agreements including invoicing, collecting, payment processing and related financial reporting.  Primary Responsibilities

• Performs general accounting and other related duties for the organization.
• Performs activities involved in the maintenance and control of the general ledger. Reviews and/or initiates and posts journal entries; monitors posted financial data; research and reviews transactions; and advises departments on proper coding.
• Prepares monthly financial reports using accounting software, creates financial reports for grant reporting as needed.
• Assists Senior Management Team in annual budget preparation and related projections; Monitors, analyzes, and reconciles program expenditures.
• Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
• Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
• Reconciles cash disbursement accounts, payroll, customer accounts, and other financial accounts; tracks and manages accounts receivable.
• Reviews and approve monthly company credit card and personal reimbursement expense report
• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Performs payroll related activities including processing, reporting, allocation of expenditures and interfacing with payroll system as needed.
• Coordinates preparation of annual 990 with CPA, including provision of all required financial documents.
• Participates in any planned annual or unplanned audits of the organization’s financial systems.
• Reviews and approves purchase orders, in consultation with Directors; places and tracks orders, as needed.
• Maintains knowledge of generally accepted accounting principles (GAAP), practices and procedures.
• Other duties as assigned to support the team.

Core Competencies

• Oral Communication: Speaks clearly and persuasively in individual and group settings; listens and requests clarification as needed; responds well to questions.

• Written Communication: Writes clearly; varies writing style to meet needs; presents data effectively; able to read and interpret written information.
• Teamwork:Balances team and individual responsibilities; exhibits objectivity and openness to other’s views; gives and welcomes feedback, contributing to building a positive team spirit; able to build morale and group commitments to goals and objectives; supports staffs’ efforts to succeed.
• Innovation: Displays original thinking and creativity. Meets challenges with resourcefulness. Generates suggestions for improving work. Develops innovative approaches and ideas.
• Professional Development: Completes any CCAC required training.

TRAVEL:

• To various meetings as needed; less than 10% of the time.

QUALIFICATIONS AND SKILLS

• Associates or Bachelor’s degree in Accounting, Bookkeeping or related field required, BA or BS in finance or accounting related field preferred. 
• 3+ years of experience in accrual accounting, ideally in a 501(c)(3)
• 1+ year grant tracking and reporting experience, familiarity with healthcare billing or state/federal grants a plus.
• Knowledge of general financial accounting; grant accounting experience helpful.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Proficient with Microsoft Office Suite or similar software, and accounting software such as Quickbooks Desktop or Aplos, Google Suite, Monday.com or other project management software, and Adobe.
• Experience working with community-based organizations preferred.
• Ability to work independently, cooperatively and responsibly; work flexible hours as needed.
• Must demonstrate the ability to be culturally competent in all respects.

DRIVING AND LICENSE REQUIREMENTS:

Must possess a valid CADL and applicable CA mandated auto insurance.

PHYSICAL REQUIREMENTS: 

Lift up to 20 (twenty) pounds.  COVID-19 vaccination(s) are a requirement for all CCAC staff.

AUTHORITY AND SUPERVISORY CAPACITY: May occasionally supervise accounting/business student interns.

ACCESS TO SENSITIVE INFORMATION: Must maintain confidentiality of personal client and staff information exposed to when working in files and preparing reports.