Senior Administrative Coordinator

Description

At Gillespie Group, we're making big moves in the real estate industry to grow communities and strengthen relationships. We are looking for a Project Management Assistant who would like to be part of a growing entrepreneurial organization and put their passion for organization, scheduling, and project management to work.

Reports To: Vice President of Development

Supervises: No direct reports

Compensation: Hourly/Non-Exempt

Gillespie Group requires background and drug screening as a condition of employment. A valid driving license, reliable transportation, and current automobile insurance are required. The position requires individuals to furnish their own vehicle to fulfill all the job's functions.

CORE VALUES:

• Positive Team Player

• Creative Solution Oriented

• Industrious

• Knowledgeable

• Trustworthy

RESPONSIBILITIES & PROJECTS:

• Liaison with customers to define project requirements, scopes, and objectives.

• Provide continual updates to team and client on project status and milestones achieved!

• Ensure all aspects of a project are organized and all team members, internal and external, understand timing and deliverables requirements.

• Schedule and organize meetings, prepare agendas, document discussions and decisions.

• Responding to emails and document requests on behalf of executives

• Help identify and address project issues and obstacles and facilitate solutions with the project team.

• Professionally represent both the executive and the company with external stakeholders (written, verbal, in person)

• Manage sensitive matters with a high level of confidentiality.

• Run errands for the company as requested, including personal errands at times.

• Prepare expense reports.

• Provide administrative support to Executives, such as mailing documents for prompt delivery, saving documents in the company file structure, and flagging documents for signature.

PREFERRED ATTRIBUTES:

• Project Organization/Collaboration -track the progress of multiple projects and keep the Executive apprised of bottlenecks/issues.

• Adaptability and flexibility to manage multiple projects and changing priorities

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

• Detail orientated and strong follow up skills

• Excellent verbal and written communicator - able to interact with people of all levels in a confident, professional manner.

• Demonstrate ability and temperament to work with sensitive information.

• Team player - have team-oriented experience and approach.

• Service focus - dedicated to meeting the Executives' expectations by maintaining effective relationships with interested parties.

• Ability to think outside of the box with a sense of urgency.

• Excited about real estate development and urban renewal