Front Office Coordinator

Hello! We are looking for a dedicated Office Coordinator to join the team! Del Real Foods is a traditional Mexican and Hispanic food manufacturer born out of a family farm. Today, Del Real Food makes tamales, carnitas, salsas, and other recipes inspired by the Cardenas' native Jalisco -- all created by hand with fresh ingredients and nothing artificial.

Food and family lie at the core of everything we believe at Del Real Foods, and we invite you to apply to join and experience out company culture firsthand, where we view our teams as family, with a shared appreciation for what it means to savor both food, and family.

Under supervision, the Office Coordinator is responsible for overseeing and coordinating various administrative tasks to support the day-to-day operations of the office. They play a vital role in maintaining a well-organized, efficient, and productive work environment. The Office Coordinator interacts with employees, clients, vendors, and other stakeholders to facilitate smooth communication and collaboration.

Benefits:

• Medical, Dental, Vision, Accident, Critical Illness, Hospital Indemnity and Life Insurance offered
• Competitive 401(k) plan
• Vacation Time
• 9 Paid Holidays

Responsibilities and Duties:

1. Follows and enforces employee’s safety procedures

2. Report any unsafe conditions to immediate supervisor or manager

3. Follow, Monitor, and Enforce all food safety procedures

4. Follows and enforces SQF requirements (Facilities, Equipment, SSOP, SOP, GMP’s, and ETC)

5. Follows and enforces USDA & FDA guidelines and regulations.

6. Follow Company Policies, Regulations, and Lunch & Break Policies

Requirements and Duties:

1.Answer incoming telephone calls, determines purpose of calls and forwards calls to appropriate personnel or department. Retrieves messages from voice mail and forwards them to appropriate personnel throughout the day.

2. Welcomes visitors by greeting them, in person or on the telephone, answering or referring to inquiries.

3. Create visitor welcome signs on the lobby monitor as needed.

4. Support Food Safety Defense Program

5. Performs clerical duties such as filing, and photocopying.

6. Provides administrative support.

7. Book the Conference Room and prepare the meeting rooms upon request.

8. Occasionally order lunch for group meetings upon request.

9. File and post permits, certifications, and licenses on the front board; keep binder up to date.

10. Create Fed Ex Shipping labels, schedule pick up appointments, and monitor shipments.

11. Manage postage machine, copiers, and office supplies.

12. Create badges for new employees and replace lost or stolen cards.

13. Reconcile FedEx invoices on a weekly basis and turn them into AP dept.

14. Order company supplies including toner and coffee as needed.

15. Fulfill certificate of insurance request and file accordingly.

16. Help enforce safety protocols, emergency procedures, and maintain a safe and hazard-free work environment.

17. Excellent verbal and written communication skills

18. High level of professionalism

19. Proficient in using office software (e.g., Microsoft Office) and general computer skills.

20. Ability to multi-task and have strong organizational skills

21. Strong customer service skills

22. Ability to keep confidentiality of company business, employee/employer information or other matters at all time

23. Problem-solving skills and ability to adapt to changing situations.

24. Strong work ethic and ability to work both independently and as part of a team

EDUCATION/EXPERIENCE

1. High School Diploma

2. Minimum 1-year experience on the field

3. Bilingual Preferred (English/Spanish)

After completing an application, qualified candidates will be scheduled for a phone screen followed by an interview with the Human Resources management team. Selected candidates will then be scheduled for an offer of employment and orientation!

We look forward to meeting you soon!

Sincerely,

--The HR Team