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Executive Administrative Assistant
•3 days ago
| Estimated Pay | $23 per hour |
|---|---|
| Hours | Full-time, Part-time |
| Location | Redwood City, California |
Compare Pay
Estimated Pay We estimate that this job pays $22.93 per hour based on our data.
$17.54
$22.93
$38.09
About this job
Job Description
Job Description
Executive Assistant
Office of the CEO – Reporting to the Chief Executive Officer
Redwood City
Status: Full Time / Exempt
110K – 140K DOE
Competitive Benefits Package
Are you ready to join a cutting-edge company at the forefront of innovative medical technology? Our client, a global leader in interventional pulmonology, is seeking an Executive Admin Assistant to provide exceptional support to their CEO and executive team. Based in the San Francisco Peninsula, with offices in Europe, our client’s company has revolutionized treatments for obstructive lung disease with their breakthrough technology! If you are an experienced and organized Executive Assistant looking for an exciting new opportunity - Look no further!
In this dynamic role, you will be responsible for managing the CEO's calendar, scheduling meetings, handling travel arrangements, and providing support to other Executive Team members. Your excellent communication skills and attention to detail will be crucial as you liaise with internal and external stakeholders, prepare documents and presentations, and handle confidential information with discretion.
To excel in this role, you must have proven experience supporting C-level executives, extraordinary problem-solving skills, and the ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite and strong interpersonal skills are a must, along with a proactive mindset and the ability to anticipate and address the needs of the CEO.
If you are a self-motivated team player with a positive attitude and a keen skill for planning corporate events and meetings, we want to hear from you! Don't miss this opportunity to showcase your talents and make a significant impact on patient care and their outcomes – if you would like more details, please call Tiffany or Brett today 888-303-5627.
Overview of Responsibilities & Requirements
- Proven experience as a tenured Executive Assistant supporting C-level executives.
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Provide support to assist the Executive Team members as needed based on business demands
- Proactive mindset with the ability to anticipate needs and take initiative.
- Flexibility and adaptability to changing priorities and deadlines.
- Professional demeanor and a positive attitude.
- Experience coordinating and planning corporate events and meetings.
- Coordinate and prioritize incoming requests and ensure timely responses to emails, phone calls, and other forms of communication.
- Prepare and edit correspondence, presentations, reports, and other documents as needed.
- Proactively conduct research and compile information for various projects, presentations, and reports.
- Act as a liaison between the CEO and internal/external stakeholders, including employees, customers, partners, and vendors.
- Assist in preparing materials for board meetings, executive meetings, and other important events.
- Handle confidential and sensitive information with discretion and maintain confidentiality at all times.
- Anticipate the needs of the CEO and proactively address any issues or concerns that may arise.
- Assist in special projects and initiatives as assigned.
- Perform other administrative duties as required to support the CEO and the executive team and ensure the efficient operation of the executive team.
- Solutions minded, self-motivated and self-directed with excellent organizational skills combined with the ability to multitask and prioritize in a fast-paced environment.
- Strong written and verbal communication skills, with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
Dynamic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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