Office Manager/Administrative Assistant

We are assisting a non-profit client in filling this role.

This is a part-time position working 20 - 30 hours per week.

This position provides administrative support to Executive Director.

Specific responsibilities include:

Handle routine office procedures.

Answer phones; respond to emails and voice mails, greet guests, send USPS mail, management of supplies; make bank deposits.

Arrange travel for ED, Staff and Board of Directors

Assist with coordinating annual conference and other training programs for both emerging and existing association members and multidisciplinary professionals.

Organization and maintenance of filing system – both electronic and hard files

Create and maintain office procedure handbooks, update agency policies as needed and under the guidance of the ED.

Assist with Board and Committee Meetings – meeting locations, Board travel, prepare Board packets, minutes of meetings, as needed

Maintain overall organization of the office and support daily operations.

Generate new membership Applications, track annual membership renewals, and assist with preparation and submission of surveys, as needed.

Create and Maintain Inventory Process

Provide backup documentation as needed to staff for invoicing, finance tasks, and other administrative duties such as: E-files for grant expenses and other grant invoice processing, tracking ACH payments, performing mail merges for agreements and correspondences, etc.

Requirements

The ideal candidate will be a highly motivated individual who can take initiative and work independently. With their passion to help others joined with excellent verbal and written communication skills, the idea candidate will serve as the liaison between the organization and its member organizations, funders, and community partners. To excel in this role, the candidate must be organized, detail oriented, and tech savvy. Below is a more robust list of minimum qualifications to excel in the role of Contractual Office Manager/Administrative Support at the FNCAC.

Minimum Requirements/Skills:

Must have at least two years’ experience working in an office setting with administrative duties.

Must have at minimum, advance knowledge of Office 365 including but not limited to maintaining organization-wide calendars in Outlook, performing mail merges; maintaining excel spreadsheets; OneDrive, and SharePoint.

Must have knowledge of notetaking and record keeping.

Must possess strong organizational skills and the ability to multi-task in a fast-paced environment.

Must be competent in Microsoft operating systems.

Strong attention to detail and deadlines and be able to manage multiple deadline schedules; and

Strong interpersonal skills are essential.

Benefits

This position does not qualify for employee benefits.