Capital Markets Coordinator

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results.

Realterm offers several career fields such as Accounting, Leasing, Construction and Property Management that make working here unique, challenging, stimulating, and rewarding. With offices in Amsterdam, Annapolis, Houston, Chicago, Los Angeles, Montreal, Mumbai, New York and Singapore you are empowered to take your career where you want it to go.

A career at Realterm allows you thrive in a fast-paced workplace environment with tremendous scale. Enjoy working in a collaborative environment with supportive teammates where you will be challenged to grow and be at your best every day. We offer our employees a robust and competitive benefits package. If you are looking for a rewarding career in private equity commercial real estate, apply today.

Summary

This position provides administrative support to the Capital Markets team based in the Washington DC office. The candidate is responsible for providing critical administrative and operational support to ensure smooth operations for the team. In-office attendance required, hybrid/remote work is not available for this role.

Essential Duties and Responsibilities

• Coordinate and plan Capital Markets asset tours.
• Coordinate in-office visits for investors, to include scheduling conference rooms, setting up AV system, ordering/scheduling lunch and set up and breakdown of meeting materials.
• Produce charts and other presentation materials. Review, proofread, and edit materials to ensure they are grammatically correct, factual, and in approved format.
• Complete ad hoc projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans. All actions taken are confidential to maintain and protect the privacy of the Company.
• Organize and maintain legal files, ensuring that Limited Partner documents are collected after every closing and are timely recorded in the respective document repository. This may include creating, maintaining and securing confidential investment files, ensuring discretion and confidentiality of all matters discussed and handled.
• Extensively use Microsoft Office Suite.
• Attend team and departmental meetings to record meeting minutes and maintain record of meeting minutes for reporting.
• Organize and maintain Department electronic central filing system for shared documents, to include updating Salesforce and Sharepoint.
• Build rapport with team members and departments, understanding their role and service to the Company and how it impacts this position.
• Manage expense report for department Managing Director.
• Liaise with Corporate teams to assist in the set up of new office space, user access, parking and potential vendor contracts as they relate to the DC office.
• Provide front office reception, serving as main office contact for visitors in the DC location.
• Maintain an inventory of office supplies and replenish stock with new items.
• Other miscellaneous duties, as assigned.

Competencies

Accountability

Character, Trust, Integrity

Planning, Decision-Making & Initiative

Development & Learning

Collaboration, Communication & Teamwork

Qualifications

• Excellent organizational, written, and verbal communication skills
• Effective time management skills and ability to prioritize workload; both long term and daily assigned tasks
• Ability to work independently, when necessary
• Ability to manage multiple projects simultaneously and be adaptable in an ever-changing fast paced work environment
• Ability to be a team player, offering assistance during downtimes, seeking out projects
• High capacity for creative problem solving
• Be high energy, organized, professional, and disciplined
• Have a high commitment to quality of products and services
• Flexibility in work hours
• Be an independent self-starter, anticipate needs of executive/team in advance, and complete tasks and assignments in a timely fashion
  
  

Education and/or Experience

• Bachelors degree, or equivalent experience
• Minimum 10 years experience in an administrative assistant role
• Experience in dealing with multiple personnel levels within an organization
• Proficiency with Microsoft Office applications required
• Experience with Salesforce or other relevant database a plus
  
  

Work Environment

The position will work in a general office setting.

Physical Demands
Must be able to remain in a stationary position for most of the workday, sitting at a desk, consistently operating a computer. The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine). On occasion, may need to lift boxes of up to 10 lbs.

Realterm is an equal opportunity employer, as we value and respect diversity. We encourage diversity in ideas, opinions, experiences and identities. We do not discriminate in our employment practices based upon protected class, to include race, color, religion, sex, national origin, age, disability or genetic information.