You might also like
in Oak Ridge, TN
LEGAL ASSISTANT - 04162024- 56820
Hours | Full-time, Part-time |
---|---|
Location | Oak Ridge, Tennessee |
About this job
Job Information
State of Tennessee Job Information
Opening Date/TimeTue 04/16/2024 12:00AM Central TimeClosing Date/TimeMon 04/22/2024 11:59PM Central TimeSalary (Monthly)$3,958.00Salary (Annually)$47,496.00Job TypeFull-TimeCity, State LocationOak Ridge, TNDepartmentChildren's Services
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CHILDREN'S SERVICES, ADMINISTRATION DIVISION, ANDERSON COUNTY
Qualifications
Necessary Special Qualifications: Positions within DHS may be required to:
- Complete a criminal history disclosure form in a manner approved by the appointing authority;
- Agree to release all records involving their criminal history to the appointing authority;
- Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.
Summary
Summary: Under immediate supervision, is responsible for paraprofessional Legal Assistant work of average difficulty; and performs related work as required.
Responsibilities
Getting Information:
- Researching information using databases, the internet, books and case files in order to prepare files for litigation.
- Requesting information from internal and external sources in writing or verbally to ensure all relevant information is obtained.
Evaluating Information to Determine Compliance with Standards:
- Reading and summarizing in writing relevant laws, court decisions and Attorney General opinions.
- Preparing recommendations for supervising attorney on the application of law.
- Reviewing documents to ensure compliance with laws, regulations or standards.
- Utilizing individual knowledge and judgment to determine if additional action is needed for case or task completion.
- Utilizing active listening with internal customers to determine appropriate course of action.
Organizing, Planning and Prioritizing Work:
- Incorporating last minute or unscheduled tasks into current workload to ensure timely and accurate completion of work.
- Monitoring and observing daily activities of the attorneys to avoid scheduling conflicts to ensure appropriate staff is available and to notify affected parties of scheduled changes.
- Identifying work priorities to ensure the most important work is completed first based on work experience, supervisor guidance, and departmental, state and federal laws, rules, regulations and guidelines.
- Organizing and prioritizing personal work load using calendars and lists to ensure timely and accurate completion of work.
Processing Information:
- Compiling all supporting information and documents for trial notebooks.
- Preparing and submitting invoices and supporting documentation to fiscal for payment.
Performing Administrative Activities:
- Writing, drafting, and editing legal documents and summaries.
- Responding to email, phone calls, and other correspondence in a timely manner.
- Editing written material for typographical errors, grammatical errors, logic and organization.
- Performing general and clerical administrative duties to ensure smooth operation of the agency.
Interacting with Computers:
- Using office software including but not limited to email, spreadsheets, databases, word processors, and internet search engines to document, research and enter data.
Updating and Using Relevant Knowledge:
- Summarizing legal additions and changes for clear interpretation.
- Reading proposed or actual changes to state laws and regulations to identify potential impact on agency operations.
- Informing staff of changes and additions to relevant legislation.
- Copying and disseminating pertinent legal changes, additions, and summaries to affected staff.
- Maintaining annual training as required by policy.
Documenting/Recording Information:
- Filing orders, petitions, legal publications, supplements, updates, federal registers, court reports, Attorney General opinions and other legal documents according to established system.
- Establishing a filing system that allows easy utilization of case files, legal reference sources, and other documentation.
- Organizing and maintaining documentation files and law libraries.
Establishing and Maintaining Interpersonal Relationships:
- Maintaining professional working relationships with external customers to ensure smooth and effective team operations.
- Communicating with supervising attorneys, co-workers, and others within the agency to maintain positive working relationships.
Controlling Machines and Processes:
- Operating a variety of office equipment including but not limited to copiers, scanners, calculators, fax machines, and telephones to complete assigned tasks.
Competencies
Competencies:
- Written Communication
- Planning
- Informing
- Organizing
- Customer Focus
- Integrity and Trust
- Decision Quality
- Learning on the Fly
- Problem Solving
- Listening
Knowledge:
- Law and Government
- Clerical
- Computers and Electronics
- Customer and Personal Service
Skills:
- Reading Comprehension
- Writing
- Time Management
- Active Listening
- Speaking
- Critical Thinking
- Judgment and Decision Making
- Complex Problem Solving
- Active Learning
- Coordination
Abilities:
- Oral Comprehension
- Oral Expression
- Written Comprehension
- Written Expression
- Problem Sensitivity
- Speech Clarity
- Memorization
- Time Sharing
- Deductive Reasoning
- Speed of Closure
- Speech Recognition
Tools & Equipment
- Personal Computer
- Telephone
- Fax Machine
- Printer
TN Driver Standards
State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:
- A valid driver's license
- For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.
Please include your Driver's License Information under the Licenses and Certifications section of your application.
**Agencies may allow an exception based on other factors.