Executive Assistant

Executive Assistant

If you are looking for an exciting career with unlimited opportunities to thrive within LTDs growing portfolio of properties, we have an immediate opening for you to join our team as an Executive Assistant.

The executive assistant provides high-level administrative support to company executives by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Administrative Support Excellence:

• Serve as the backbone of administrative functions for our Managing Partners, handling communications, travel coordination, calendar management, and expense processing.
• Masterfully manage and maintain calendars, interacting with internal and external executives to coordinate meetings with precision.
• Independently create, edit, and prepare reports and presentations, demonstrating meticulous attention to detail and a keen understanding of company policy.

Communication and Liaison:

• Act as the primary point of contact for our executives, skillfully managing calls, messages, and correspondence.
• Review voicemail and emails, responding effectively in the absence of the executives.
• Facilitate smooth communication between executives and various stakeholders, always ensuring clarity and professionalism.

Meeting and Event Coordination:

• Schedule and organize complex activities such as meetings, travel, conferences, and departmental events.
• Attend meetings as required, capturing accurate minutes, and distributing relevant materials promptly.
• Take charge of corporate event organization and fundraising initiatives, showcasing your ability to multitask and manage priorities effectively.

Document Preparation and Management:

• Produce high-quality documents, including correspondences, memos, charts, and business plans, ensuring accuracy and clarity.
• Maintain meticulous filing systems, both electronic and paper-based, to support corporate initiatives and record-keeping.

Confidentiality and Discretion:

• Handle confidential and sensitive material with the utmost integrity, always maintaining strict confidentiality.
• Exercise good judgment in prioritizing work, planning, and organizing tasks amidst interruptions, showcasing your professionalism and reliability.

Required Knowledge, Skills, and Abilities (KSAs):
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the requirements listed below are representative of the knowledge, skill and/or ability required.

• Three to five years of Executive level administrative assistance experience
• Mastery of Office Suite applications to include Excel, Word & PowerPoint and various software applications as needed.
• Ability to interface with all levels of leadership, internally and externally.
• Excellent calendar management skills including scheduling complex senior level meetings with challenging logistics.
• Excellent verbal and written communication skills
• Experienced in handling confidential and sensitive material.
• Ability to meet negotiated deadlines, anticipate needs, demonstrate initiative, and independently complete tasks.
• Must utilize expert secretarial skills to create quality documentation, acting independently with minimal supervision.
• Ability to use good judgment in setting work priorities, planning and organizing workload during interruptions.
• High degree of personal integrity, discretion, and confidentiality
• Ability to handle multiple projects with continuing changing priorities.
• Must have reliable transportation & valid state drivers license.

LTD Hospitality Group has taken pride in superior hotel development and management for more than 30 years and is a recognized leader managing top-performing brands under Marriott, Hilton, Hyatt, and InterContinental Hotel Group flags.
LTDs core values focus on people, relationships, and opportunities. LTDs culture was established by the founding partners and to this day continues to guide the successful performance and profitability of our hotels, while maintaining the highest standards of quality, service, and cleanliness.

The greatest key to our success is our people. Our diverse team of associates is responsible for creating a distinctive experience that keeps our customers coming back. We recognize that our people are our most valuable asset and are committed to investing in them. We provide comprehensive training, as well as career advancement opportunities for all our associates. We also offer competitive benefits to ensure that a career at LTD is satisfying and rewarding in all aspects.
Great Benefits:

• Medical, Dental, Vision & 401 (k) with company match
• Voluntary Short Term & Long-Term Disability Insurance
• Life & Accidental Death Insurance
• Hotel Discounts
• Paid Time Off
• Training and Development Opportunities and Much More!

For more information about joining the LTD family, please visit www.ltdhospitality.com. We look forward to hearing from you!