Office Administrator

POSITION SUMMARY

The Office Administrator answers incoming calls, oversees the company’s facilities and supplies and provides administrative support for the company.

ESSENTIAL JOB FUNCTIONS

• Maintenance, Systems, Supplies (Duluth offices)
  • Assist with all building layout, operations, and maintenance as directed
  • Unpack office supply orders and put them away in appropriate locations
  • Maintain a clean and organized office environment including seasonal decor
  • Coordinates office supply needs
  • Share office supplies needed with the Executive Assistant for overview and assist with ordering office supplies
  • Keeps track of all company supplies inventory including but not limited to: paper, cleaning and bathroom supplies, kitchen supplies, office/department needs in both Duluth offices
  • Maintains good relationships with all office vendors
  • Communicate all maintenance issues to the warehouse manager
  • Maintain inventory of the interview paper cabinet at all times
• Administration (Duluth offices)
  • Assists managers with needs as requested
  • Answers incoming calls
  • Assists the Executive Assistant with planning and execution of company and community events
  • Prepare onboarding room for each onboarding
  • Prepare premailers for upcoming Appointments
  • Performs a variety of administrative tasks for the company as needed.
  • Assists with all company culture and community events
  • Make sure everything that needs to go interoffice (to Duluth to Metro and Metro to Duluth) happens in a timely manner
  • Maintain the DBS family board and audit monthly
  • Organize outgoing mail
  • Organize Duluth office events such as game night and etc.
  • Inventory collateral for Sales & Production and report to Marketing monthly

• Vision, Mission, Values
  • Lives out the company's vision, mission, and values
  • Provides remarkable customer experiences

EDUCATION AND EXPERIENCE

1. High school diploma or GED preferred
2. 1+ years of experience in an administrative support role OR a combination of education and experience that illustrates a proven track record in this field.