Fiscal Officer

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MUST be a Certified Public Accountant or have a baccalaureate degree in accounting, business, fiscal management or related field with a minimum of three years’ experience in business administration, fund management or other related fields.

As a part of the ATCAA team, the Fiscal Officer plays an essential role in ATCAA as a whole. Under the direct supervision of the Executive Director, the Fiscal Officer is responsible for the daily management of administrative functions, including fiscal operations, cash management and record maintenance.  The Fiscal Officer will arrange for timely renewal and update of the Agency's insurance policies; will assure that ATCAA's procedures remain consistent with generally accepted accounting and auditing principles and the contractual requirements of contracts and grants; will provide budgeting and reporting support to the Executive Director and Program Directors; and will work with independent auditors and program monitors as required.

Supervisor:  Executive Director

Supervises:      Fiscal Services Assistant, Accounts Payable Coordinator, Fiscal Services Coordinator, Payroll Coordinator, and Grants Coordinator III

Job Duties and Responsibilities Related to This Position:

• Supervise fiscal operations; maintain fiscal procedures that maximize internal controls; examine, analyze and verify fiscal records and reports;
• Staff support to ATCAA Board Finance Committee, preparing agendas and reporting charts;
• Assure provision of technical assistance to Program Directors, through appropriate use of fiscal staff, for budget analysis, fiscal and administrative procedures, and other similar support as needed;
• Maintain levels of insurance coverage as required by funding sources or regulatory authorities; update coverage as needed to incorporate program changes; assure that renewal of policies occurs on a timely basis;
• Assure that annual organization-wide audits are completely timely; submit audits to ATCAA and ATCR Boards and funding sources as required;
• Prepare bids as required by Agency procedures and Board guidelines; review leases and lease renewals;
• Develop and maintain clear and concise Agency operating and purchasing procedures as well as the overall Agency administrative accounting Management Information Program (M.I.P.);
• Maintain cash management system; maintain allocation of interest earned; oversee deposits and transfers among the Agency's bank accounts; verify accuracy of bank account reconciliations; assure that accounts receivable and accounts payable are maintained on a current basis;
• Maintain compliance with State and Federal payroll requirements, while preparing and issuing paychecks on a fixed schedule for twice monthly payroll periods;
• Implement and maintain a data records management process for all contracts and grants, per contract retention requirements and accounts payable expense records per agency policy;
• Assist program managers with budget projections and program closeout. 

General Duties and Responsibilities:

As a part of the ATCAA team, all employees play an essential role in ATCAA as a whole, and are expected to:

• Demonstrate and encourage a professional and positive attitude in all job related activities;
• Maintain confidentiality in accordance with standards as outlined in the “Statement of Confidentiality and Ethics”;
• Accomplish all work activities in a safe and timely manner within assigned guidelines and consistent with ATCAA’s Personnel Policies and Operating Procedures;
• Report and/or correct deficiencies that constitute immediate threats to health and safety;
• Complete other tasks as assigned by the supervisor which are consistent with the definition and intent of the job description;
• Carry out supervisory responsibilities in accordance with ATCAA’s Personnel Policies.  Responsibilities include training employees; planning, assigning, and reviewing work; problem solving; appraising performance, both formally and informally. 

Minimum Qualifications:

• Certified public accountant or a baccalaureate degree in accounting, business, fiscal management or related field with a minimum of three years’ experience in business administration, fund management or other related fields;
• Possess a valid California driver’s license and an acceptable driving record, and fingerprint clearance;
• Knowledge of generally accepted accounting principles as demonstrated by successful completion of at least two full years of related education or experience;
• Minimum of two (2) years experience in supervisory position;
• General knowledge of office equipment and clerical procedures, including skill in the use of ten-key calculator and computer systems;
• Experience using computerized accounting system and electronic spreadsheets;
• Have experience or aptitude and willingness to learn cloud based systems; specifically Microsoft Office 365 and OnePoint (Human Capital Management); develop proficiency in both systems as related to the roles and responsibilities of this position within one year;
• Must be proficient with MS Office applications (Word, Excel and PowerPoint);
• Ability to work independently and make sound judgements based upon information available;
• Good verbal and written communication skills.