Construction Project Administrator - Entry Level

Job Overview: The Construction Project Administrator plays a crucial role in supporting the successful execution of construction projects by providing administrative assistance and coordination to the project team. This role involves managing project documentation, facilitating communication among stakeholders, and ensuring compliance with project requirements and timelines. This is a great opportunity for recent college graduates looking for an opportunity to start a career in the in the construction industry.

Responsibilities:

1. Project Documentation Management:

   • Maintain accurate and up-to-date project documentation, including contracts, permits, drawings, specifications, and change orders.
   • Organize and file project documents both electronically and in hard copy as per company standards.
   • Ensure accessibility of project documentation to relevant stakeholders as needed.

2. Communication and Coordination:

   • Facilitate communication among project team members, subcontractors, suppliers, and other stakeholders.
   • Schedule and coordinate meetings, site visits, and conference calls.
   • Assist in the preparation and distribution of meeting agendas, minutes, and other communication materials.

3. Contract Administration:

   • Assist with the preparation and administration of contracts, subcontracts, and purchase orders.
   • Track contract milestones, deliverables, and payments.
   • Coordinate with the procurement team to ensure timely delivery of materials and services.

4. Budget and Financial Administration:

   • Assist in budget preparation and tracking of project expenses.
   • Process invoices, purchase orders, and expense reports in compliance with company policies.
   • Support the project manager in monitoring project costs and identifying cost-saving opportunities.

5. Quality Assurance and Compliance:

   • Assist in maintaining quality assurance documentation and records.
   • Ensure compliance with relevant regulations, codes, and safety standards.
   • Assist in the preparation of reports and documentation for regulatory agencies and inspections.

Qualifications:

• Bachelor's degree in Construction Management, Business Administration, or related field preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and Microsoft Office Suite.
• Ability to work effectively in a fast-paced environment and prioritize tasks.
• Flexibility to adapt to changing project requirements and deadlines.