Accounting Clerk III 5.8

Title Accounting Clerk III 5.8 EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. About the Organization IBEX IT Business Experts (IBEX) is an award-winning Professional Services firm specializing in Training, Certification, Learning & Development, Consulting, Support Services & IT Solutions.
IBEX IT Business Experts

IBEX is a proven reliable, responsive contractor with exceptional internal subject matter experts and an extensive network of qualified partners and consultants. Our focus is on supporting and promoting world-renowned, industry-recognized frameworks and standards. In doing so, we help our clients develop world-class, business-centric services and business change environments.

IBEX is an 8(a) and Women-Owned Small Business (WOSB), certified through the Small Business Administration (SBA) and the Women's Business Enterprise National Council (WBENC) respectively. In 2020, IBEX obtained ISO 9001:2015 certification for its Quality Management System. In 2021, the Inc. 5000 list identified IBEX as one of the fastest growing small businesses in America for the fourth year in a row.

IBEX has a strong level of past performance with IT Best Practices, Learning Solutions, and Support Services. Our consultants and trainers are highly sought after by clients including the COX Enterprises, US Army, US Air Force, Centers for Disease Control and Prevention (CDC), and National Aeronautics and Space Administration (NASA).

Category Administration Description

The Company:

IBEX IT Business Experts (IBEX) is a nationally recognized project management and professional services firm focused on supporting the needs of both Government and commercial sectors. For the second year in a row, IBEX has been named the 806th fastest growing privately-owned companies in America by Inc. 5000 and #50 in Georgia, after having placed #1897 in 2018. Additionally, we are a past recipient of the American Express 'On the Rise' Government Contractor of the Year award. IBEX has grown substantially year after year since its founding in 2012.

At IBEX we truly believe in the importance of a strong team to deliver results to our customers. We execute by using a "TEAM FIRST" mentality, as we all pitch in to help each other out to ensure we are all a part of the solution. We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is our IBEX employees that strengthen our organization. Come be a part of our great team!

Job Description

Position: Accounting Clerk III 5.8

Location: Army ACES, Education Support Services, Fort Knox, KY

Organization: US Army HRC

Preferred Qualifications:

• The qualified candidate will have at least two years of office and customer service experience, to include strong skills with MS Office products.
• Minimum of a High School Diploma or GED required
• Experience: 2-3 years in relevant work or previous experience performing accounting, clerical, or financial work, additionally two years customer service experience preferred
• Must be eligible to obtain NACI security clearance and gain and maintain access to Fort Knox, KY Army Installation
• Intermediate knowledge of Microsoft Word, Excel and PowerPoint
• Must be able to effectively communicate verbally and in writing in English

Responsibilities:

• Work with Microsoft Office Suite to produce professional, accurate documents as needed
• Support the workplace climate treating everyone with honesty, dignity, and respect, free from harassment and discrimination
• Promote customer satisfaction by providing stakeholders with professional and helpful service
• Promote the achievement of business results in a timely manner; carefully, thoroughly and accurately within the established guidelines
• Use proper workload management and time utilization techniques

Government Approved Invoice Processing Support.

• The Contractor shall provide functional support in processing invoices/SF182s for payment. Tasks may include the following administrative functions:

• Complete review of Government assigned invoices/SF182s for accuracy and/or errors NLT (acceptable) 10 business days/ (prefer) less than seven business days. Route all invoices with errors to the government billing official for resolution.
• Daily, run the Invoice Validation and Verification (IV&V) report and validate individual line-item charges for accuracy and validity. Record all findings on the system tracker, or government provided report and log findings on the actual hardcopy invoice then forward to government billing official for final review.

Educational Institution invoicing review and processing support.

• Daily assists educational institutions/vendors on proper invoice/SF182 submission and filing.
• Daily, reconcile discrepancies by researching - to include contacting the educational institution, vendor, or the Soldier - submitted invoices. Record all findings on the system tracker or government provided report and log findings on the actual hardcopy invoice then forward to government billing official for final review.
• Daily, input educational institution/vendor pay data.
• Daily, handle educational institution/vendor inquiries.
• Serve as a POC for customers. Consult by telephone and by email with Soldiers and Civilians receiving activities, contractor/vendors, and a variety of other government and outside agency personnel.
• Assist in submitting invoices/SF182s, recommending rejection of invoices and SF182s and Army cost reductions.
• Provide clarification, guidance and answers regarding ArmyIgnitED invoicing/SF182 process, ServiceNow issues and other specific items to the customer NLT three business days of request.
• Consistently select appropriate, and accurately apply relevant guidelines and rules/regulations.
• Consult with SME personnel concerning contents of files, records, and possible data source to develop adequate recommendations to support allowing or disallowing transactions. Recommend process improvements to government to enhance future invoice/SF182 tracking systems.
• Provide a detailed justification when recommending disallowing payment to the government SME NLT (acceptable) 12 business days/ (prefer) less than seven business days.
• Daily, file data and other records.
• Daily, receive, prepare and send correspondence (primarily emails).
• Daily, input tracking information into the office workflow tracker.
• In the course of supporting this contract, the contractor shall apply knowledge of US Army Regulations concerning invoice management. The contractor shall collaborate with education center personnel, educational institution officials, vendors, Soldiers, and Defense Finance and Accounting Service (DFAS). The contractor shall apply knowledge of US Army Regulations concerning documents related to financial payments made by the Government. Provide invoice/SF 182 payment support for Army Active Duty and Reserve Components. Knowledge of the Regular Army (RA) and Reserve Component (United States Army Reserve and Army National Guard) education benefits is helpful.
• Routinely interfaces with Army staff agencies, including, but not limited to: TRADOC, HRC, Defense Finance and Accounting System (DFAS), Soldiers, ACCESS, and education centers, and other Army and Government agencies. Also, shall interface with other organizations affiliated with ACCESS.
• NLT each Wednesday shall provide Invoice/SF182 Processing Support program status report to the Government Program Manager.
• The contractor shall provide Invoice/SF182 Processing Support program status report roll-up report in the MSR
• Provide continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service
• Assist with general office administrative duties. Will routinely be required to perform some clerical work in addition to the above duties
• Ability to telework effectively with stable internet access
• Other duties as assigned

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment.

Appearance: All personnel shall be attired in business casual clothing for daily work. Attire worn should always ensure employees safety from working conditions (long pants, appropriate shirts and close toe shoes as required): on occasion, staff may be required to wear a business dress for certain activities.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. All employees must be able to communicate face to face or though technology with or without reasonable accommodation. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work:

This is a full-time position that will begin remotely and transition to on site requiring 40 hours a week. Days and hours of work are Monday through Friday. Overtime is prohibited.

IBEX IT Business Experts, LLC (IBEX) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IBEX?complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.??

IBEX?expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IBEX's employees to perform their job duties may result in discipline up to and including discharge.?

We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is the diverse perspectives of our IBEX employees that strengthen our organization. Come be a part of our innovative & inclusive team!

Full-Time/Part-Time Full-Time Location Fort Knox, KY Exempt/Non-Exempt Non-Exempt Hiring Manager(s) Anthony Cordero

This position is currently accepting applications.