Chief Purchasing Agent I

GILBANE is seeking to hire a Chief Purchasing Agent for the New England region. This person can work from any of our three office locations in Boston, MA, Glastonbury, CT or Providence, RI.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Review and understand all project plans, requirements and specifications
• Manage and utilize a Bidders list throughout the buyout process of multiple projects at a time at various stages of design
• Process bid documents to ensure compliance with contract requirements
• Prepare and process contracts, purchase orders, consultant agreements and amendments to ensure compliance with contract and project requirement
• Track/monitor the MBE/WBE/SBE utilization process and identify risk areas
• Determine labor and equipment costs
• Understand project logistics and project schedule and how they influence bid leveling and pertinence to scope reviews
• Prepare bid packages and compare and analyze competitive subcontract and supplier bids
• Review quotes and estimates with Project Team and prepare recommendations
• Interface with clients, ensuring customer satisfaction
• Accurately develop cost models
• Track and report on current material and labor prices, including escalation
• Identify escalation factors in marketplace for specific materials and labor rates
• As a secondary role, will support and work with preconstruction and business development staff in the review of project plans, 3D Models, requirements and specifications and will organize and supervise a team of estimators to perform preconstruction estimating services on, and competitive bidding of, projects.
• Provide oversight to all Business Unit Purchasing activities
• Ensure all training is provided for thorough understanding of all Company policies and procedures
• Evaluate performance of team members and determine appropriate training & goals
• Develop a departmental budget, manage to it and assign projects
• Assist with resource / workload allocation/management
• Develop long term strategic planning, and contingency plans and understand global issues
• Responsible for coordinating with operations for the purchasing requirements and trade contract flow downs from the Prime Agreement
• Responsible for signing authority on all Contracts, waivers, Recommendations to award, etc.
• Manage multiple Purchasing teams/projects
• Responsible for Trade Partner risk mitigation strategy and execution including coordination with operations teams, risk management, and leadership team
• Coordinate/collaborate with the Support Ops/Precon departments to incorporate their deliverables into the Purchasing process.
• Responsible Trade Contractor relationship management across Business Unit or multiple Business Units. Elevate/collaborate with BU Leader when issues arise.
• Represent Gilbane purchasing at BU industry events and within the DOSB vendor community.
• Knowledgeable in local union jurisdictional claims (if applicable) and ensure compliance within purchasing process.
• Lead multiple teams to work together toward a common goal utilizing strengths of various team members
• Understand the differences in Design Responsibility and how it flows down to Trade Contracts
• Knowledgeable in the types of Owner contracts and how they function
• Risk Management knowledge including Gilbane P&P bonds and Builders Risk
• Understand the DOSB market, capacity, and strategy
• Ability to leverage Material and Equipment status tracking to guide teams to early and/or direct procurement
• Ability to utilize Cashflow and Workforce projections during bid process to determine qualification of bid
• Responsible for preparing teams for and guiding team through Project Health Assessment
• Understand value and impact of Client Survey
• Able to solicit and apply lessons learned

KEY COMPETENCIES

• Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
• Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
• Solve Problems - Identify, prioritize and implement alternatives for a solution
• Demonstrate Agility/ Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
• Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.

EXPERIENCE/EDUCATION

• 12+ years of experience managing/purchasing/procuring work of construction Trade Contractors
• Bachelor's Degree in Engineering, Construction Management, or similar technical field is required
• Or equivalent combination of education and experience
• Significant market experience including K-12, private sector/ developer, life Sciences or pharmaceutical experience (both Operations and Preconstruction) ranging in total project values of $20M-$500M

KNOWLEDGE, SKILLS & ABILITIES

• Strong computer skills with proficiency in Word, Excel, Outlook, Procore
• Proficiency in Smartbid, Building Connected, Compass or comparable platforms
• Strong knowledge of local laws related to M/WBE participation requirements in CT, MA and RI
• Ability to establish and maintain effective working relationships with vendors, subconstractors and outside representatives
• Ability to prepare and interpret specifications, analyze bids, and prepare and maintain procurement records and reports, bid comparisons and comprehensive procurement strategies
• Ability or willingness to use 3D Design software including, but not limited to:
  • AutoCAD, Revit
  • Destini or Assemble
  • OnScreenTakeoff

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.
For Boston, MA this ranges from $128,700.00-$177,000.00 plus benefits and retirement program.
For Providence, RI and Glastonbury, CT this ranges from $115,500.00-$158,800.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.