Accounting Clerk

The Hotel Accounting Clerk primary purpose is to assist and support the finance department in
maintaining and controlling the hotels financial operations. This includes various responsibilities such
as accounts payable, reconciliations, daily revenue reporting, processing.

ESSENTIAL RESPONSIBILITIES:
1. Coordinate all onsite accounting functions:
a. Oversee and manage the day-to-day accounting activities within the hotel.
b. Ensure the implementation and effectiveness of administrative procedures.
c. Guarantee compliance with property policies, procedures, and applicable laws.
2. Accounts Payable and Vendor Management:
a. Reconcile vendor statements and resolve any discrepancies.
b. Ensure invoices are properly prepped, coded, and ready for approval and entering.
c. Match packing slips and purchase orders to invoices for accurate processing.
d. Prepare and transmit balances of accounts receivable recap on a daily basis.
e. Generate aging reports (30/60/90+ days) for review and analysis.
f. Prepare daily deposits and ensure accurate recording.
g. Reconciling Hotel Corporate Card expenses and posting.
3. Financial Reporting and Analysis:
a. Audit banquet charges and miscellaneous charges posted to master accounts for
accuracy.
b. Conduct a weekly audit of the city ledger and promptly report credit risks or potential
write-offs to the Accounting Manager and General Manager.
c. Handle guest credit requests, confirm receipt of invoices, and assist in resolving guest
inquiries.
d. Research and respond to credit card company inquiries and chargebacks, maintaining
proper documentation.
e. Review and manage guest ledger/checked-out folios with outstanding or credit
balances, determining if credit or billing adjustments are necessary.

4. Guest Inquiries and Disputes:
a. Handle guest inquiries related to billing and provide satisfactory resolutions.
b. Research and attempt to resolve disputed charges, providing supporting
documentation as needed.
c. Coordinate with relevant departments to ensure accurate billing and resolve issues
promptly.

ADDITIONAL RESPONSIBILITIES:
- Assist with any guest inquiries related to finance and billing matters.

Qualifications and Skills:
- Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience)
preferred.
- Proven experience in financial operations or accounting, preferably in the hospitality industry.
- Strong knowledge of financial principles, practices, and procedures.
- Proficiency in using accounting software and financial management tools.
- Excellent analytical and problem-solving skills, with a keen eye for detail.
- Effective communication and interpersonal skills to collaborate with cross-functional teams.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Familiarity with relevant regulations and compliance requirements.
- High level of integrity and confidentiality when handling financial data.
Physical Requirements:
- Occasionally required to stand; walk; climb or balance and stoop, kneel, crouch or crawl.
- Must frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds.

The Perks:
- Medical, Dental, and Vision Coverage
- Short-Term and Long-Term Disability Income
- Term Life Insurance
- Up to 24 Paid Time Off Day a year
- 401k Retirement Plan from date of hire
- Hotel Employee Discount at F&B Outlets
- Wellness Incentives through ClassPass
- Hotel Employee Rate Discount
- Referral Bonus
- Daily pay through Clair
- And More!!!