Administrative Manager - Now Hiring

Roles and Responsibilities:

•	Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines
•	Creating an office budget and ensuring all employees adhere to the requirements.
•	Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required
•	Create and manage monthly expense reports by location
•	Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits
•	Tracking all employee training requirements for new hires and current employees by sending out weekly reports.
•	Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time. 
•	Tracking all PTO, sick leave, and other time off employees. 
•	Liaison between employees and payroll manager regarding any payroll-related questions
•	Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.
•	Assist when new projects during construction and opening phases 
•	Answering the phone at a reception desk or in a specific department and transferring calls as needed
•	Sorting and delivering incoming mail and collecting and sending outgoing mail
•	Creating documents, maintaining databases, and sending memos and emails
•	Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or 
        organizing rentals
•	Running errands and making deliveries around the office or to external parties
•	Collecting, filing, and organizing office documents, such as reports and confidential records
•	Managing digital document filing, including encrypted documents and email correspondence
•	Preparing or processing invoices or estimates
•	Packaging and shipping company materials
•	Assist with the airport badging process (EWR, LGA, JFK)
•	Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time

Skills and Qualifications:

•	3 years of experience
•	Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)
•	Proficient in ADP
•	Fluent in English
•	Driving license
•	Organizational skills
•	Excellent communication abilities, including speaking, writing and active listening
•	Effective organization and time management skills, like prioritization, multitasking, and planning
•	Great customer service skills, including a personable and positive attitude
•	High typing speed and accuracy
•	Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications
•	Problem-solving, critical thinking, and decision-making abilities
•	Ability to work independently with little-to-no supervision
•	Keen attention to detail
•	Comfortable in a fast-paced environment
•	High School diploma or equivalent
•	Must be able to pass beginner to intermediate level excel test