Employer email etiquette

Kim Costa |
Categories: Applying

We’ve had a few questions lately from Snagajob members on just how they should be emailing employers. Also, we’ve heard from a few different employers that some job seekers are hurting their chances of getting called in for an interview because of how they are presenting themselves in email.

Whether you are following up on an application, inquiring about an open position, scheduling an interview or even talking about your first day, how your email looks to an employer is very important. So what can you do to make sure employers remember your email for all the right reasons?

1) Avoid text lingo - This may sound obvious, but it does happen. Keep in mind that you are emailing an employer and not a friend. Actually take the time to fully spell out words and avoid any cute emoticons that may show how excited you really are.

2) Keep it professional - You want this prospective employer to think you are the best candidate for the job. So, while it may seem natural to add an exclamation mark after every sentence and address them as you would a friend, remember that you want to present yourself as a serious candidate for the position.

3) Don’t just rely on the red squiggly line - We’ve all done it – took the lazy way out and not really proofread an email before sending. But I cannot stress enough how important this is. That red squiggly line won’t catch every spelling or grammatical mistake. It may be tempting to just press send and get the email over with, but make sure you take the time to double and triple check the email to make sure it is perfect. I like to read the email out loud before sending. This may sound silly, but you may be surprised at what you may have missed before hitting send.

4) Leave the ball in their court - Your email should have a call to action at the end. This way the employer will know that you hope they will follow up with you regarding any questions or actions you wish them to take. If you don’t end the email with a request for a response, they may take your advice and you may not hear from them again.

So, if you are following up on an interview…

Bad example:

Wat up Mr. Smith? Its Kim! Do you know who r going 2 hire? I liked r interview and think it should be me! HMU!

Good example:

Dear Mr. Smith,

Thank you for taking the time to interview me on Wednesday. I enjoyed learning more about the company and, especially after meeting with you, I really feel like I can bring a lot to the team. I’ve been a fan of your restaurant for years and I am really excited about the possibility of becoming an employee of XYZ Restaurant. I know that I have the experience and the drive you mentioned that you are looking for in a potential employee. I look forward to hearing from you regarding your hiring decision.


Kim Costa