Top Tips for Thank You Notes After an Interview

Andrea Barger |
Andrea (she/her) is our head of PR at Snagajob, where she’s focused on telling the world how we help hourly workers and employers. Her first hourly job was as a lifeguard.

Congratulations on reading this article! Looks like you’re doing some homework to get ahead of the curve. That’s really important these days, because the job market is super competitive. To be honest, most people looking for jobs don’t spend nearly enough time getting ready. 


Maybe they don’t write their resumes to match up to the job they want. Or they bomb their interviews. In fact, some people still don’t even know how to dress for an interview!  


But here’s a secret—one of the biggest ways people screw up is after the interview. That’s right! After you leave an interview there’s still work to do, because that’s the part where you want to send out your killer thank you notes to “seal the deal!” 

Do I really have to send a thank you note after an interview?  


Is this really required? Nope. But it’s not required to comb your hair before an interview, either!


Think about it from that hiring manager’s perspective. An awesome thank you note shows them that you really appreciate the time they spent to sit down with you. It also shows how much you care about getting that job!


Too many candidates totally fail to take this little extra step. They throw away that one last opportunity to make an impression! 


Don’t do that. Be different. 


Use that last chance to reach out to everybody who met with you during the interview. It’ll make you pop out from the pack and, if you do it right, can help you land the job. 


How? Because when a hiring manager can’t make up their mind, they sometimes look for a “tie-breaker.” And guess what? Your perfect thank you note could be the final straw to help them pick you. That means you need to act fast. 


Don’t walk out of the room and type out some message from your phone. You don’t have to be that fast. But you don’t have time to wait around, either, so try to send a thoughtful message back to them within 24 hours. 


Now, here’s the most important part—what should you include in your thank you email? 

Anatomy of a thank you note after an interview


Let’s start with your email address. Hopefully you’re using a professional email address already. If not, now’s the time to make one and use it to send your thank you notes. 


Next comes the subject line of your email, which should be really basic, such as: 


Thank you for the interview

Sincere thanks for today’s interview

Thank you, Mr./Ms. [last name of person]


Moving on to the body of the message, be sure to include the person’s name in the greeting. And this really should be obvious, but make sure to spell their name correctly! 


If more than one person interviewed you, then go ahead and send each person an email. Don’t fire off one email with everyone in the To: line. Personalize each message. 


The first line after the greeting just needs to be the “official” thank you. Don’t go overboard with all capital letters and exclamation points. Just be sincere, positive...and grateful!


For example: 


Mr. Smith, 

I’d like to thank you for taking the time to interview me today. 


or…


Ms. Jones, 

Please accept my sincere thanks for interviewing me this morning. 



All done? Great, because now it’s time to really sell yourself. Let them know (briefly) why you want that job. This can be just one or two lines, such as: 


The interview made me very enthusiastic about working for [insert name of the hiring business]. 


Of course, if you actually aren’t interested in the job then tactfully let them know that, too. But assuming you are interested, let’s move on…


The next line or two should bring up something you talked about in the interview. Try to think back and write up something which could be helpful to them. This will make them think back to that conversation, too.  


Try something like: 


During our talk, you mentioned a problem your business has with low point-of-purchase sales. After thinking about this in greater detail, I believe I have the perfect solution we could try if I am selected for the position. 


See, now they aren’t just reading a thank you email on a screen. Now they’re thinking about you and that interview again! So now it’s time to give them one last offer to contact you. Of course, if they have a question, they already have your contact information. But still, it’s a nice way to end the message. 


Please feel free to contact me if there is any supplemental information I can provide which would be useful during the hiring decision-making process. Thank you again!


And that’s all! Close your thank you note with a polite goodbye, such as: 


Sincerely, 

[your full name]


Alright, now let’s put it all together... 

Sample thank you note after an interview


Email subject line: Thank you for today’s interview


Ms. Peterson, 


Please accept my sincere thanks for interviewing me this morning. The interview made me very enthusiastic about starting a new career with Snagajob! 


During our talk, you mentioned a problem your business has with low point-of-purchase sales. After thinking about this in greater detail, I believe I have the perfect solution we could try if I am selected for the position. 


In my previous job at Save-Mart, I assisted our manager with rearranging the displays by our cash registers. This helped clear more room for products to be displayed. We also focused on smaller items which took up less space and had higher markups. This greatly enhanced our sales! I’d be happy to implement a similar strategy at your company. 


Please feel free to contact me if there is any supplemental information I can provide which would be useful during the hiring decision-making process. Thank you again for your time!


Sincerely, 

Michael Scott