Manager, Construction Purchasing - Full-time

PURPOSE OF THE POSITION:
The Manager of Construction Purchasing is responsible for the managerial direction and oversight of all FF&E procurement, contract administration, and materials management functions for the development department.

 

The position provides oversight of professional services contracts; construction contracts; and equipment purchasing. This role will need to work closely with ARCOP indirect purchasing team to analyze existing contractual relationships with vendors, examine for adherence to key terms and pursue best possible cost savings for ARG CapEx spend. The Manager of Construction Purchasing will create tools, analytics and systems to report spending and find ways to lower capital spending.

 

RESPONSIBILITIES: (Top 5 should cover 80% of the important job functions)
1. Directs a team of construction purchasing analysts, supervisors and coordinators that support both company new restaurant and remodel development as well as ordering and tracking project FF&E CapEx support. Ensures effective project management, project support, prioritization and execution by all project stakeholders. Recruits, selects and develops effective construction purchasing team members; provide leadership coaching and development to meet the department's development, planning and execution goals
2. Directs the purchasing of all required Furniture, Fixtures and Equipment for all development projects. Utilizing all tools and methods to cause the lowest qualified costs for all items. Works closely with VP of Construction and the Sr. Director of ARG Construction to develop timelines and activities of the Construction Support team for most efficient execution of purchasing activities.
3. Directs all activities related to executing all General Contracts, and other contracts, within the team, insuring that all Contracts are reviewed and approved by the appropriate authorized signers within Arby's, meet all company guidelines for cost control, documentation and review that exhibits are executed/included as described. Works closely with General Contractors, Construction Team (internal and external) to verify latest documentation and compliance. Also, leads and participates in the evolution and change of these documents as Arby's updates requirements and terms.
4. Direct the activities of the department to ensure timely movement of all invoicing from GC's, Vendors and consultants through the Arby's payment systems and departments. Utilizing the most efficient tools within Lucernex, Oracle and standard accounting and tax principals lead, efforts to improve processes, create fewer touch points maximize efficiency of purchase to pay processes
5. Direct all activities related to timely Close Out of all department Capital projects. All documentation is accounted for and included within Development tracking systems. All GC's, vendors and consultants have executed and completed all required documentation and enabled all warranties. Complete Budget Vs. Actual spend reporting is complete and available within development systems.

 

(Other important duties/responsibilities)
6. Maintain relationships with key suppliers and vendors. Directs the team to communicate all applicable project information and dates to ensure ordering, lead time and delivery logistics can be maximized by all vendors and suppliers.
7. Effectively oversee and direct accurate capex spending reporting; analyze reporting for deficiencies, issues and opportunities to tighten up process and logistics for cost savings. Working with Oracle and Lucernex experts develop analytic tools to discover outliers and exceptions. Properly setup of all Development projects (new builds /build outs /remodels and insurance remodels) in Development tracking systems establishing security protocol for the roles and responsibilities of ARG team members and vendors, creating reports, and troubleshooting issues.
8. Lead efforts to plan, budget and create new costs savings through developing vendors and purchasing methods not yet utilized by Arby's. Creation of RFPs, RFQ's for individual or groups of projects through vendors while working closely with ARCOP Indirect Sourcing team to source and develop vendors and suppliers that will benefit the Arby's development program.
9. Ensures all project due diligence items have been received/uploaded in appropriate development tracking systems, information is accurate and Legal requirements have been met to release all new build and remodel projects to start construction.
10. Development Department liaison to Development Team Heads and Team Members, Construction Management Company, Legal, Real Estate, Risk, and franchisees. A resource in obtaining project due diligence items for Development's growth goals, insurance remodel/rebuilds; providing development prototypes timelines and new build/remodel development process information, as well as obtaining restaurant historical data.