Contract Administrator

Our client, a mechanical contracting company in the Mukilteo area, is currently looking for a Contracts Administrator to join their team.

Job Duties Will Include:

1. Issue billings based on contract and costs to date or schedule of values.
2. Review/interpret job cost information to incorporate all applicable costs.
3. Submit invoices for supervisory and project management approval of charges before issuance to the customer.
4. Process job cost substantiations.
5. Process and maintain incoming/outgoing contract and subcontract documents, billing requests and correspondence.
6. Review contracts and proposals to identify billing rates.
7. Review and process subcontract documents including compliance for individual subcontracts.
8. Process budget entries for projects as well as maintain oversight of project phase codes.
9. Process and assemble contractually required administrative documents including certified payrolls, union affidavits, work recovery, etc.
10. Process requests for insurance certificates.
11. Make collection calls, update notes in AR, reconcile billing discrepancies, and escalate issues to management.
12. Process and calculate billing rates for final review consistent with company policy and procedure.
13. Prepare reports and analysis in preparation of external billing audits.

Qualifications (at a minimum):

MUST HAVES:

- Strong background/tenure in a higher level administrative role.

- Ability to communicate effectively with a variety of people in person, by phone, by e-mail and in writing.

- Must understand the principles of contracts in general and as applied to construction.

- Ability to read and identify specific contract language in order to produce accurate billings.

PREFERRED:
- Ability to build a positive rapport with clients
- Professional and ethical
- Good organizational skills
- Willing to work as a team and with other employees.
- Ability to schedule, communicate and meet deadlines.
- Flexibility to change gears and re-prioritize tasks under pressure
- Aptitude for working with computers
- Advanced ability to analyze and solve problems
- Ability to use discretion when dealing with confidential information
- Candidates must have the ability to utilize their internal software system, Viewpoint. The previous person that was in this role was let go due to their inability to retain the information.

About Aerotek:

Our people are everything. As a Best of Staffing® Client and Talent leader, Aerotek® Inc. has distinguished itself as a leader in recruiting and staffing services, by having a deep understanding of the intersection of talent and business. As a strategic partner to more than 17,000 clients and 300,000 contract employees every year, Aerotek's people-focused approach yields competitive advantages for its clients and rewarding careers for its contract employees. Headquartered in Hanover, Md., Aerotek operates a network of over 230 non-franchised offices with more than 6,000 internal employees dedicated to serving our customers. Aerotek is an operating company of Allegis Group, a global talent solutions provider. To learn more, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.