Conference Coordinator

NATURE OF POSITION: Supports the Conferences and Events Department in everyday meetings and conference planning activities including assistance in the following:

· Manage conferences inbox and respond to inquiries for information on IAFC-sponsored events and assist with outreach calls.

· Coordinate internal meetings at Headquarters, including room rentals, hotel blocks, and F&B needs.

· Market Research on competing conferences.

· Manage conference web pages and assist on marketing materials.

· Speaker management – track speaker tasks in event management system

· Manage and build conference registration.

· Assist in the planning of IAFC conferences and events, including reviewing contracts, assisting conference manager with ordering food & beverage, audio-visual, space assignments, registration builds, and data management.

· Develop requests for proposal (RFP) for various services and compiling responses.

· Serve as primary contact for invoicing and processing payments.

· Additional duties as assigned