Administrative Assistant - Superintendent

The Executive Division of the Cuyahoga County Board of Developmental Disabilities (Cuyahoga DD) is seeking an Administrative Assistant who will perform a wide range of secretarial duties, some of which may be administrative or technical in nature. The nature of work will include, but is not limited to the following:

Type reports, memos, forms, donation acknowledgement letters, and other materials that may be confidential in nature.
• Work with various computer programs and databases.
• Answer telephone and respond to emails; take and relay messages while maintaining confidentiality. Handle routine questions from Board members, staff, parents/guardians, and general public.
• Assist with matters pertaining to Board business and Board meeting preparations using BoardDocs software at the direction of the Executive Administrator Supervisor (EAS), including preparing donation summary memo and meeting agenda items.
• Receive, sort, and distribute incoming mail to the appropriate individuals.
• Prepare materials, some of which may be extensive, for mailings. This includes photocopy and/or fax documents and distribute to individuals on and off-site.
• Oversee agency bulk mailing and business reply mail accounts.
• Maintain files, correspondence, reports, and other documents. Purge and archive files as needed; maintain accurate and detailed record of archived files for retrieval.
• Assist with preparation for presentations and events as needed across various departments. May include securing room, arranging for food/beverages, sending out appropriate notices, taking meeting notes.
• Order supplies for the Executive and Public Information & Communication Departments (PIC) Departments.
• Serve as an active and participating member of the Donzella Building Emergency Response Team.
• Provide backup coverage for the front desk switchboard, and mailroom at the direction of the EAS.
• Perform other job-related duties as assigned or as needed when requested by the Superintendent and the EAS.

PERSONAL CONTACTS: Frequent contact with staff, parents/guardians, Board members, and general public.

* SALARY : The salary posted in the header is the base salary for this position. It is the Cuyahoga DD's intent to pay each employee a salary that is reasonable and competitive based on the market rate for the position, while also considering internal equity and the budgetary constraints.

BENEFITS & MORE: Working at the Cuyahoga County Board of Developmental Disabilities is more than a job---it's a career. Plus, there is an outstanding benefits package that includes extensive paid time off and paid holidays, outstanding healthcare benefits that include major medical, dental, vision and life insurance, and an unparalleled retirement benefits through the Ohio Public Employees Retirement System. You will also work in an outstanding work environment as part of a multidisciplinary group of professionals both at the Cuyahoga DD but also with our community care partners.

If you would like a much more comprehensive look at the benefits package, click HERE to download a pdf with more detailed information.

The Cuyahoga DD recruits and retains outstanding individuals who are committed to our mission of supporting and empowering people with developmental disabilities to live, learn, work and play in the community. We seek to attract diverse staff who desire to inspire, to promote abilities and talents, to foster inclusion in all aspects of community life, and to hold themselves and others to high expectations. We hope you choose to join our team!

• High school diploma required; however, education in secretarial or business school beyond high school level desirable.
• Minimum five years of secretarial or office clerical experience.
• Minimum three years of data entry, word processing and/or computer experience.
• Excellent keyboard skills.
• Candidates are required to upload BOTH a resume and cover letter as noted in the application procedure below.

Application Procedure: Applicants must apply ONLINE. When you click to APPLY, all candidates should be prepared to upload both a detailed resume and a cover letter that outlines your interest in and qualifications for this position. External applicants will also be asked to complete a short employment application. All candidates are asked to create an online profile and answer a series of questions. Note that immediately after applying for the position, you will receive a confirmation of receipt of your application. If you do not receive that email, check your spam folder. Thank you for your interest in our agency! For any further questions about the application process, see the FAQ link below. Thank you for your interest in our agency!

Application Deadline: Open until filled.

Equal Opportunity, Diversity, and Inclusion: The Cuyahoga County Board of DD is committed to treating every individual, family, employee, and applicant with dignity, respect and compassion regardless of a person's sex, ancestry, national original, race, color, age, religion, disability, military or veteran status, sexual orientation, gender identity/gender expression, genetic information, or social, economic or political affiliation.

Compassion, trust, and mutual respect are at the core of our commitment to diversity and inclusion. The Cuyahoga County Board of DD fosters and promotes an inclusive environment that leverages the unique contributions of diverse individuals and organizations in all aspects of our work. We know that by bringing diverse individuals and viewpoints together we can collectively and more effectively create opportunities for a better life for the individuals we support. Diversity and inclusion are at the heart of what it means for people with developmental disabilities to live, learn, work, and play in the community.

PRIVACY AND SECURITY NOTICE: By applying for positions with the Cuyahoga County Board of Developmental Disabilities you are accepting that you have reviewed and understand our Applicant Privacy and Security Notice provided by clicking HERE.

- Individuals who may need assistance with the application process should contact Human Resources.

- Questions about the application process? Review answers to our FAQs here: FAQS and How to Contact H.R.

- All Job tentative offers are made with the understanding that prospective new employees pass a drug test and background check prior to being hired.

Cuyahoga DD is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.