Administrative Coordinator

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.

Position Summary

The Administrative Coordinator provides administrative and operations support for the Science Office team in Washington D.C.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions:

Provide administrative and logistical support to assigned teams, per NRDC's administrative guidelines. This includes, but is not limited to:
• Provide budgeting and accounting support, including processing invoices, maintaining contracts, preparing reports, and tracking spend.
• Responsible for contract submission and facilitation of institutional processes related to contract approval and vendor set-up.
• Manage electronic filing systems and databases related to contracts, invoices and other team files for the assigned team.
• Provide administrative and logistical support to assigned team members, per NRDC's administrative guidelines. This may include, but is not limited to:
  • Schedule calendar appointments and meetings.
  • Draft, edit, format, or proofread materials, correspondence or reports.
  • Create and submit expense reports on behalf of assigned team members; may be asked to book travel and plan associated logistics.
  • Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking notes, and sending out action items.
  • Assist with event planning and management, which may require working with external parties, event scheduling, arranging catering, printing, materials preparation, and liaising with Workplace Strategy.
  • Coordinating with IT on event and virtual event management, including on-site support from IT.
• Provide support to ensure effective communication, collaboration, and information-sharing within the department and with external institutional partners.
  

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position's responsibility. Other duties may be assigned.

Minimum Education & Experience:

• High School Diploma or GED.
• 1-3 years of relevant work experience.
• And/or equivalent education or experience.

Skills, Abilities, Competencies

• Commitment to NRDC's mission, values, and DEI principles
• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse colleagues, leaders and partners.
• Demonstrated ability to perform or quickly learn new tasks, systems, and technology.
• Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and work independently with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong problem-solving skills.
• Excellent editing, research, and data synthesis skills.
• Willingness and flexibility to work paid overtime, when needed.
• Orientation towards working with a broad range of people on different projects.
• Strict adherence to confidentiality requirements and discretion with sensitive information
• Proficiency with Microsoft Office (Word, Excel, Outlook), in addition to ability to learn accounting and finance systems, as well as relevant NRDC specific software and platforms.
• Ability to travel as needed to NRDC U.S. based offices.

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $55,700 to $61,400.

Our offices are open and we are operating in a hybrid model. We offer NRDCers flexibility, and we ask them to come into the office and spend meaningful time there in collaboration with their colleagues. We call this purposeful presence.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your resume and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person resume drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.