Logistics Coordinator

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America. Why join Ballard? It’s simple. You get to work on amazing technical projects with likeminded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular on who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us! Job Summary: The Logistics Coordinator is responsible for performing the work necessary to effectively and efficiently complete administrative and operational functions as well as company compliance.This position will use effective communication, collaboration, and time management, in order to provide internal support to the Area Manager, Operations Manager, project teams, and Home Office managers.Externally, the Operations Coordinator communicates regularly with customers and vendors to positively impact existing and new relationships. The Operations Coordinator is the liaison between the Area Office and Home Office Managers. This position is based in New York and we're looking for a skilled individual to join our team on a project-based basis, with the potential for future opportunities post-project completion. Ideal Candidate: Core Attributes: · Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can or will. · Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us. · Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed with doing our best and we do what it takes to win. · Trustworthy and Respectful - We are passionate about honesty, authenticity, and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect. · Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask, “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here. Education: · High School diploma or GED preferred · Basic proficiency with MS Office. · Prior experience in shipping and receiving and inventory management. · 2 years of management experience in logistics operations Experience: · Two years or more experience working in the field of business or construction. Skills: · Knowledgeable in accounting concepts, practices, processes, and procedures · Oriented to provide excellent service throughout the organization · Proficient in MS Outlook, Word, Excel, and ERP accounting systems, with the ability and willingness to learn new software. · Excellent written and verbal communication · Understanding of the project lifecycle as it relates to construction project accounting · Excellent ability to multi-task with multiple competing tasks · Ability to meet daily, weekly, and monthly reporting deadlines Responsibilities: · Coordinate timely and accurate shipments · Ensure accuracy of orders and shipping documents · Review vendor billing for accuracy and approval by Project team · Oversee production timeline · Maintain accurate and consistent receiving documentation · Coordinate materials receipts with Quality Control representatives for acceptance, fill in for QC rep as needed. · Comply with all company safety guidelines related to the position. · Promote and demonstrate professional work environment positive working relations between team members. · Communicate in writing and verbally professionally and effectively. · Maintain office/job site environment to promote and maintain productivity. · Drive a culture of doing it right the first time with actions and words every day. · Maintain electronic/physical project folders ensuring all the appropriate documents are included · Coordinate with the project leadership team regarding project reports and project billing needs weekly · Assist project management by coordinating with local suppliers and subcontractors and direct them to Ballard’s vendor management/prequalification site. · Assist in contract review and execution process for small works contracts. · Collaborate and communicate with all stakeholders, customer service representatives, quality control personnel and others involved with the shipment and receipt of all materials, permanent and temporary. · Track, trace, and update the status of shipments. · Participate in continuous improvement training and trains others. · Provides all documentation regarding shipping and receiving as required. · Understands and follows proper receiving documentation. · Other duties as assigned. Physical Demands Working Environment: · Prolonged period sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at a time. Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!! EEO Statement: Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status. A reasonable accommodation will be considered for qualified individuals with a disability if it does not create an undue hardship for the Company, consistent with the ADA as amended. Tracking Code 1218-356 Job Description WHY JOIN BALLARD MARINE CONSTRUCTION? Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America. Why join Ballard? It’s simple. You get to work on amazing technical projects with likeminded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular on who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us! Job Summary: The Logistics Coordinator is responsible for performing the work necessary to effectively and efficiently complete administrative and operational functions as well as company compliance.This position will use effective communication, collaboration, and time management, in order to provide internal support to the Area Manager, Operations Manager, project teams, and Home Office managers.Externally, the Operations Coordinator communicates regularly with customers and vendors to positively impact existing and new relationships. The Operations Coordinator is the liaison between the Area Office and Home Office Managers. This position is based in New York and we're looking for a skilled individual to join our team on a project-based basis, with the potential for future opportunities post-project completion. Ideal Candidate: Core Attributes: · Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can or will. · Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us. · Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed with doing our best and we do what it takes to win. · Trustworthy and Respectful - We are passionate about honesty, authenticity, and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect. · Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask, “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here. Education: · High School diploma or GED preferred · Bachelor’s Degree, preferred. · Basic proficiency with MS Office. · Prior experience in shipping and receiving and inventory management. · 2 years of management experience in logistics operations Experience: · Two years or more experience working in the field of business or construction. Skills: · Knowledgeable in accounting concepts, practices, processes, and procedures · Oriented to provide excellent service throughout the organization · Proficient in MS Outlook, Word, Excel, and ERP accounting systems, with the ability and willingness to learn new software. · Excellent written and verbal communication · Understanding of the project lifecycle as it relates to construction project accounting · Excellent ability to multi-task with multiple competing tasks · Ability to meet daily, weekly, and monthly reporting deadlines Responsibilities: · Coordinate timely and accurate shipments · Ensure accuracy of orders and shipping documents · Review vendor billing for accuracy and approval by Project team · Oversee production timeline · Maintain accurate and consistent receiving documentation · Coordinate materials receipts with Quality Control representatives for acceptance, fill in for QC rep as needed. · Comply with all company safety guidelines related to the position. · Promote and demonstrate professional work environment positive working relations between team members. · Communicate in writing and verbally professionally and effectively. · Maintain office/job site environment to promote and maintain productivity. · Drive a culture of doing it right the first time with actions and words every day. · Maintain electronic/physical project folders ensuring all the appropriate documents are included · Coordinate with the project leadership team regarding project reports and project billing needs weekly · Assist project management by coordinating with local suppliers and subcontractors and direct them to Ballard’s vendor management/prequalification site. · Assist in contract review and execution process for small works contracts. · Collaborate and communicate with all stakeholders, customer service representatives, quality control personnel and others involved with the shipment and receipt of all materials, permanent and temporary. · Track, trace, and update the status of shipments. · Participate in continuous improvement training and trains others. · Provides all documentation regarding shipping and receiving as required. · Understands and follows proper receiving documentation. · Other duties as assigned. Physical Demands Working Environment: · Prolonged period sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at a time. Benefits: Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!! EEO Statement: Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status. A reasonable accommodation will be considered for qualified individuals with a disability if it does not create an undue hardship for the Company, consistent with the ADA as amended. Job Location New York, New York, United States Position Type Full-Time/Regular Apply Connect Who do you know at Ballard Marine Construction #J-18808-Ljbffr