Administration Assistant/Receptionist

We are seeking a reliable, experienced Administrative Assistant and Receptionist to manage the front desk, handle incoming calls, greet visitors, and perform general office duties such as filing, photocopying, and scanning documents.  

Pay starts at $18.00-$20.00 per hour, working 8:00am-4:30pm. Employees are eligible to enroll in our Medical, Dental, Vision, and other benefit plans after 60 days of employment.

Requirements:

• High school diploma or equivalent
• Proven administrative/office experience, and familiarity with printers, copiers, fax machines, and other office equipment
• Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)
• Self-motivation and ability to prioritize tasks and manage multiple deadlines
• Excellent written and oral communication skills
• Meticulous attention to detail and accuracy
• Ability to work independently and as part of a team

As the Administrative Assistant, you will greet and welcome visitors in a professional and courteous manner, answer and direct incoming calls promptly and efficiently, provide basic information to visitors, and direct them to appropriate personnel or departments. The Administrative Assistant also performs data entry, maintains accurate records, and prints and scans various documents such as packing slips, and invoices.

Duties/Responsibilities: 

• Maintain a tidy and organized reception area. 
• Receive and distribute mail & packages. 
• Assist customers with item pick-ups. 
• Contact customers about past due pick-ups and freight issues. 
• Coordinate office events and functions. 
• Order, receive and restock office supplies, first aid supplies, vending machines items and other miscellaneous items as needed. 
• Schedule outside vendor services as needed. 
• Print purchase orders and labels.  
• Facilitate dock searches with warehouse as needed. 
• Provide administrative support to team members as needed. 
• Handle sensitive and confidential information with discretion. 
• Other duties as needed.