Administrative Business Support General Services

Grow your career with a growing organization

Whether they're helping people reach their long-term financial goals or providing personal wealth management strategies, every associate contributes to changing the lives of those we serve for the better. When it comes to job satisfaction, that's hard to beat. And from a personal satisfaction perspective, you'll enjoy the freedom to support causes that matter to you and experience a truly inclusive work environment. Your future starts now.

Performs a wide variety of functional administrative tasks in addition to clerical support for General Services organization. Responsible for basic office duties, coding/tracking/routing of departmental invoices, assisting Facilities Manager with various procurement and reporting tasks, as well as single point of contact for onboarding and offboarding for headquarters and remote locations. Tasks may also include coordinating routine activities within the department, with other departments or outside parties, or handling special projects as assigned by supervision.

What you will do:

• Responsible for basic office duties, such as greeting visitors, distributing mail, answering and routing phones, scheduling internal and external meetings, data entry, and reporting.
• Maintain departmental files and finish libraries
• Coding, tracking and routing departmental invoices per budget
• Assist Facilities Manager and departmental staff with procurement workflow activities including vendor setup, purchase order set up and processing, and procurement contract tracking and coordination.
• Assist Facility Manager by pulling SAP reports to review and research budget variances
• Assist Facility Manger and departmental staff in gathering, submitting and tracking monthly accruals
• Tracking and reporting on active vendors and notifying Facility Manager when contracts are coming up for renewal
• Assisting with special projects, such as process improvements and budget development.
• Single point of contact for on boarding and off boarding for headquarters and remote locations
• Departmental floor coordinator
• Manage the General Services work order log and ensure requests are routed to the appropriate person and closed in a timely manner
• Update departmental intranet site content and site menus, ensure content is being reviewed by Facility managers quarterly.
• Assist Facilities Manager with miscellaneous departmental administrative support and coordination tasks, as needed.
• Other duties as assigned

What you will bring:

• Associate s Degree or equivalent work experience required, preferably in Facilities, Accounting, or related field
• 1-2+ years in administrative or clerical function
• Basic understanding of accounting

What will set you apart:

• Knowledge of Service Now and Archibus a plus
• Team focused; good organizational and interpersonal skills with a strong customer focus
• Proficiency in Microsoft Office with strong skills in Microsoft Excel.
• General understanding of Facilities Management

***Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT.***

What we offer you

We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance.

• Medical, dental, vision and life insurance
• Retirement savings - 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup
• Tuition reimbursement up to $5,250/year
• Business-casual environment that includes the option to wear jeans
• Generous paid time off upon hire - including a paid time off program plus ten paid company holidays and three floating holidays each calendar year
• Paid volunteer time - 16 hours per calendar year
• Leave of absence programs - including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA)
• Business Resource Groups (BRGs) - internal networks that rally around common interest, experiences and identities such as race, ethnicity, gender, ability, military status and sexual orientation. BRGs play a vital role in educating and engaging our people and advancing our business priorities.

Base Salary Range

The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.

Equal opportunity employer * Drug-free workplace

We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law.

***For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection.***

Job Posting End Date at 12:01 am on: