Proposal Coordinator II

Why Join the Willdan Team
We are motivated to solve some of tomorrow's biggest obstacles - especially those in energy and infrastructure. Our employees want to make a difference, and we have the aspiration, resources, and technical know-how to do it. Our rapid growth and successes over the past five decades stem from our ability to think big while also paying special attention to project quality and customer service. Willdan's work culture blends the stability of an established organization with a reputation for quality, flexibility, and opportunities of a progressive, growing company. We value and enjoy the opportunity to come to work every day and make a real, positive impact on our society and the environment.

Who We Are

Willdan is a nationwide provider of comprehensive solutions that help organizations evolve and thrive as natural resources and infrastructure change. Since 1964, our team of experts in energy, engineering, safety, financial and strategic planning, microgrids, and software offer best-in-class services ranging from electric grid optimization to energy efficiency to energy design assistance. Using this collective expertise, we have delivered over 100,000 projects to public agencies, small businesses, healthcare, hospitality, and educational facilities. We provide program administration and assistance to improve grid resiliency to over 50 investor-owned utilities.

Essential Duties and Responsibilities

• Creates draft outlines, or writes proposals/SOQs for original concept, and submits for review by Project Manager.
• Coordinates input of proposal information from various divisions/other Willdan offices/ sub consultants.
• Generates and publishes proposal/SOQ "timeline."
• Establishes control procedures to ensure timely completion and delivery of proposals/sows.
• Prepares all necessary documents and forms for inclusion in proposal/SOQ.
• Creates, maintains/updates Master Statement of Qualifications (SOQ), all master forms, and monthly proposal log.
• Designs and prepares special pages, including but not limited to covers, color dividers, velum sheets, color matrices, organization charts, project schedules, and fee schedules.
• Assists other offices with resumes, related experience, research, and proposal/SQO preparation.
• Creates and maintains control log for all incoming Request for Proposals (RFP).
• Performs careful reading of RFP to identify what is required for inclusion in proposal/SOQ.
• Identifies personnel to receive RFP, prepares cover form, and distributes to appropriate personnel.
• Performs quality control check of all work products.
• Prior to printing, performs final review of RFP to determine if proposal/SOQ meet all agency requirements.
• Coordinates printing of final document, preparation of labels and special labels, signing of documents, and delivery.
• Creates resumes for new employees and updates old resumes to standard format or 255 format.
• Updates related experience to standard format or 255 format.
• Creates and updates standard boilerplate library.
• Creates proposal master file to include copy of RFP, proposal/SOQ/No Bid, and related records for forwarding to TIC.
• Prepares "No Bid" letters and composes letters of interest or memorandums requesting RFP or SOQ packages from agencies.
• Creates monthly activity report for corporate newsletter.
• Ensure electronic files are consistent with other Willdan offices.
• May attend pre-proposal conference and kick-off proposal meeting.

Job Requirements / Qualifications

• Associates degree or equivalent from two-year college or two years of experience as a Proposal Coordinator I.
• Position requires capability of using Microsoft Office 2000, which includes Word, Excel, PowerPoint, Outlook, and Access; Microsoft Visio, Microsoft Project, and WordPerfect.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Group, Inc. participates in E-Verify.