7 Follow-Up Email Examples After a Job Interview

Andrea Barger |
Andrea is our head of PR at Snagajob, where she’s focused on telling the world how we help hourly workers and employers. Her first hourly job was as a lifeguard.
Categories: Applying

After a job interview, the ball is no longer in your court—you’re waiting to hear from your potential employer. This doesn’t mean you have to sit and wait until an email or call comes your way. Instead, you should follow up after job interviews. But, how do you politely ask for an interview result? You may need some tact and forethought, but crafting a follow-up email after the final interview just might get you an answer a bit quicker. Or, you can pick up the phone, but you’ll need to know what to say when you call to follow up after an interview. Here are helpful tips and examples on how to handle the next steps in the hiring process.

 

1. Email after a phone interview

The COVID-19 pandemic has ushered in remote interviews. While phone interviews have been around for some time, it’s more likely today that you’ll be interviewed over the phone or via video. So, how do you inquire about a job after an interview that was conducted remotely? If it was the first interview, you shouldn’t wait around for the recruiter to give you a call for the follow-up interview. Get the jump on it by sending an email to remind them that you’re interested in the position. You can mention the various projects that you may have worked on in the past. Here’s a sample of a follow-up email

Bob,

Thank you so much for talking with me today and telling me about your experience working with the company. Getting a chance to work with such a great team would surely be a major learning experience and I would really appreciate the chance. I am attaching my resume and a cover letter with this email. I have also attached a quick write up of a project I worked on at my previous company. 

Thank you for your time, I look forward to hearing from you.

Sincerely,

Tom


2. Follow up email after on-site interview

You got a chance to attend the interview and gave it your best shot. So now is the time to send a follow-up email after the interview, which is not only a thank you for the chance, but also a subtle reminder that you are a great candidate for the position.

For example:

Sally,

Thank you so much for taking the time to interview me today. My time getting to know the team was great and it gave me an insight into the kind of people I would be working with. I truly believe my skills could add a lot to your team—and together we could help the store surpass its goals.

Sincerely,

Beth


3. Follow-up email after the second interview

Sometimes at the end of the interview, recruiters face a tough choice between a few promising candidates. In these cases, they’ll invite you back for a second interview. If this happens to you, it’s really important to send a 2nd follow up email. After interview number two, you’ve had more time to get to know the company and what they’re looking for. Use any information you’ve learned to write a more in-depth note—it shows that you’ve been paying attention, which never hurts.

For example:

Mary,

Thank you for inviting me for a second interview. After the first round, I was enthusiastic about joining your team. The second interview has renewed my excitement even more. I would love to work in such a great place, under the experienced management and in a key position. I look forward to being a part of your team and working toward meeting the company goals.

Sincerely,

Fred


4. Email in case of no response

The wait after the interview can seem never-ending. How do you inquire about a job after an interview when you haven’t heard anything from the company in a while? Here’s a polite follow up email example to guide you. 

For example:

Lisa,

It’s been a few weeks since our interview and I look forward to hearing you from you regarding the position. During the interview, you mentioned that you’re looking for a hardworking and enterprising person who can improve your team. I’m sure I have what it takes and I’m still interested in the job. If the job has been filled, please let me know. If it hasn’t, I wanted to reiterate my interest. 

Please let me know if you have any additional questions.

Sincerely,

Jack


5. Email asking for time to think on the offer

So, you have aced the interview, impressed the interview panel and finally got a job offer. Awesome! Need some time to think about it? Well, just send an email and ask for some time.

For example:

Chris,

Thank you so much for the opportunity to work with your organization. It’s exactly what I have been looking for. I would really appreciate some time to think over your offer. Again, I am honored you’ve selected me. I understand that you too have time constraints. Is it okay if I get back to you next week?

Sincerely,

Tina


 6. Email to accept an offer

That coveted job has finally landed in your lap and you’re totally on board with the offer. All that you need to do now is to accept it.

For example:

Thank you for giving me the opportunity to work with your team. I’m excited about your offer and would like to accept the position. I look forward to working with such an outstanding group and contributing to your success.


7. Email to decline an offer

If you get a better offer than the one you already have, take some time out and write an email to decline the offer.

For example:

Renee,

Thank you so much for the offer and an opportunity to work with your team. However, I have decided to accept another competitive offer. This was not an easy decision because talking with you and your team members was a great experience. Thank you once again for the offer.

Sincerely,

Paul


The follow-up emails that you write after an interview should be professional and precise. You can make a positive impression on the recruiters and have them remember you for all the right reasons.